Executive Administrative Assistant

Job Responsibilities:

• Complex calendar and travel management.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare purchase order, reports, memos, letters, and other documents, facilitate internal process.
• File and retrieve corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills:

• Recent experience and familiar with working in IT MNCs as an EA.
• Highly matured and professional, seasoned EA experience with solid stakeholder management.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confident.
• Event planning and expense management for the team
• Able to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Key Requirements:

• Ideally minimum 5-7 years of EA experience required.
• Efficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reporting.
• Reliability - consistency in service delivery.
• Adaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges.

We regret to inform that only shortlisted candidates will be notified.

Job Reference: R22104900 Zheng Qimei

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544