This is an exciting opportunity to join a growing Asia-Pacific business within a global organization. Based in Singapore, you will support senior leadership while contributing to office operations and employee experience in a dynamic and collaborative environment.
Role Overview
Reporting to the Chief Officers, this role provides high-level executive support, oversees office administration, and partners with HR on employee lifecycle and engagement initiatives.
Key Responsibilities
Executive Support
- Manage calendars, meetings, and travel arrangements for Chief Officers
- Coordinate senior leadership visits, including scheduling and logistics
- Prepare meeting agendas, materials, and ensure smooth execution
- Ensure all travel complies with internal policies and guidelines
HR Operations & Employee Lifecycle
- Manage end-to-end onboarding and offboarding processes
- Coordinate with IT and internal teams on system access, equipment, and workspace setup
- Facilitate new joiner experience (pre-boarding communication, induction, orientation)
- Administer employee benefits enrollment and maintain HR records (e.g., org charts, documentation)
- Manage employee exits, including clearance, asset return, and access deactivation
- Support overseas hires and visitors with travel, accommodation, and logistics
Office Administration & Operations
- Serve as the main point of contact for office communications (phone, email, mail)
- Manage office supplies, seating, access cards, and facilities coordination
- Liaise with building management and vendors for maintenance, contracts, and services
- Oversee internal services (utilities, security, equipment, subscriptions)
- Welcome visitors and manage front-of-office operations
- Maintain a safe, clean, and well-organized office environment
Employee Engagement & Events
- Organize employee engagement activities (e.g., onboarding sessions, celebrations, team events)
- Coordinate event logistics including venues, travel, and communications
- Support HR initiatives to enhance employee experience
Health, Safety & Compliance
- Act as Health & Safety representative and Fire Warden
- Support workplace safety initiatives (e.g., drills, compliance checks)
- Ensure adherence to company policies and workplace standards
Qualifications & Skills
- Diploma or equivalent with at least 5 years relevant experience
- Strong organizational and multitasking skills with attention to detail
- Proactive, reliable, and able to work in a fast-paced environment
- Excellent interpersonal and communication skills (fluent in English)
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Knowledge of German is an advantage
