Job Description

About the Role

We are seeking a proactive and detail-oriented Executive (Admin & IT) to support the smooth day-to-day operations of our office. This role combines office administration, facilities coordination, employee support, and basic IT administration responsibilities.

The ideal candidate is highly organized, service-oriented, and comfortable handling both administrative tasks and first-level IT support. You will play a key role in ensuring an efficient workplace environment while supporting employees across various operational and technology-related needs.

Working Location: Shenton Way, Singapore

Working Hours: Monday - Friday, 9:00AM - 5:00PM

Key Responsibilities

Administrative & Office Operations (70%)

Manage front desk duties, including visitors, guest registrations, access cards, and incoming enquiries.
Coordinate hotel bookings, courier services, and office logistics.
Oversee office facilities, cleanliness, pantry supplies, stationery, and vendor management.
Process purchase requests and verify invoices for payment processing.
Administer company vehicle matters, including servicing, repairs, renewals, and record management.
Coordinate office maintenance, repairs, and workplace services.
Support training administration, e-learning coordination, and reporting.
Organize company events, employee engagement activities, and corporate initiatives.
Manage office correspondence, printing requirements, festive gifts, and general administrative support.
Assist with workplace safety activities, including fire drills and emergency preparedness.

IT Support & Administration (30%)

Provide first-level technical support for laptops, printers, mobile devices, and office software.
Support Microsoft Office and SharePoint users.
Manage IT asset inventory, documentation, and software licenses.
Assist with cybersecurity, data protection, and IT compliance activities.
Support IT governance, policy administration, and operational processes.
Coordinate IT procurement, purchase requests, and vendor follow-up.
Support IT training initiatives and user awareness programs.
Assist with day-to-day IT infrastructure and systems administration.

Requirements

Diploma in Business Administration, Information Technology, or a related discipline.
Minimum 2 years of experience in office administration, facilities management, or related functions.
Basic knowledge of IT support, office technology, and asset management.
Proficient in Microsoft Office applications (Excel, Word, PowerPoint) and familiar with SharePoint.
Strong organizational, coordination, and time management skills.
Excellent attention to detail with accurate record-keeping abilities.
Good communication and interpersonal skills.
Ability to manage multiple priorities and work independently.
Proactive, adaptable, and service-oriented approach.
Positive attitude with a willingness to support both operational and technical needs.

Interested applicants are invited to apply now.

Ng Siew Thien
JAC Recruitment Pte. Ltd.
EA Licence No. 90C3026 | EA Reg. No. R22107842