Events & Marketing Project Coordinator [Client Secondment]

We are looking for a proactive and detail-oriented Event Marketing Coordinator to join our team on a secondment with a leading technology client. This role is hands-on, requiring strong organisational skills and the ability to manage multiple stakeholders, vendors, and logistics to ensure smooth execution of events across ASEAN.

The successful candidate will be experienced in event planning and marketing execution, well-versed in working with regional vendors, and comfortable coordinating between internal creative teams, external agencies, and client-side stakeholders.

Key Responsibilities

Event Planning & Budgeting

• Prepare detailed event plans, briefs, and timelines.
• Manage budgets and track event-related expenses.

Vendor & Venue Management

• Identify, evaluate, and recommend vendors and venues across ASEAN.
• Negotiate contracts and finalise event logistics.

Creative Requests & Coordination

• Submit and manage creative requests for event materials, including invitations, social assets, event backdrops, and pull-up banners.
• Coordinate deliverables with in-house creative teams and external agencies.

Conference & Booth Management

• Coordinate client participation in third-party conferences, including booth design/build and logistics.
• Support on-site execution for lighter lift events.

Swag & Logistics

• Manage procurement and ordering of swags and event merchandise.
• Ensure smooth delivery and distribution for events.

Requirements

• Proven experience in event marketing and management, ideally within the technology sector.
• Familiarity with the vendor and venue ecosystem in Singapore and the wider ASEAN region.
• Strong organisational, project management, and multitasking skills.
• Excellent communication skills with the ability to coordinate across creative, vendor, and client teams.
• Ability to work independently, remain detail-oriented under pressure, and deliver high-quality outcomes.
• Based in Singapore or Malaysia, with flexibility to travel within ASEAN when required.

Contract Duration: 6 months contract, with the possibility of extension up to 1 year

Location: Singapore or Malaysia (must be familiar with the ASEAN vendor ecosystem)

If this sounds like you might be interested please apply. We look forward to chatting with you about this postiion.