Responsibilities:
- Manage and control project documentation and information, including drawing standards and templates, from both internal and external stakeholders.
- Deliver document control services in compliance with project specifications and client requirements.
- Ensure all incoming and outgoing documentation is complete, accurate, traceable, and properly verified according to transmittal protocols.
- Upload and download documents/drawings via Classification Society platforms and ensure proper distribution to relevant stakeholders.
- Assess current document control processes to identify gaps, inefficiencies, and opportunities for improvement.
- Proactively identify and resolve documentation issues and discrepancies using CAPA or similar problem-solving methodologies.
- Prepare and update weekly summary reports, providing clear visualizations of document status (incoming, outgoing, discrepancies, overdue).
- Consolidate departmental man-hours and upload data into SAP.
- Support preparation of Tender Project and As-Fitted documentation.
Requirements:
- Diploma or Bachelor's degree in a relevant discipline.
- Minimum 2 years experience in document control or managing documentation within a related industry.
- Familiarity with M365 applications (Power BI, Automate, Apps, Visio, etc.) or strong adaptability to new document management tools is an advantage.
- ISO 9001 certification or experience working within quality management systems is preferred.
- Self-motivated, detail-oriented, and well-organized, with the ability to manage multiple tasks and tight timelines.
- Ability to resolve conflicts constructively and work effectively with internal and external stakeholders.
Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume.
EA License No: 13C6305
Reg. No.: R22104949 KOH SHI MIN, JOAN (XU SHIMIN)
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