Document Management & Administrative Support Assistant

Job Description:

We are a global fiduciary firm dedicated to providing excellent Corporate & Global Expansion, ActiveWealth, Pension & Incentive services, and Fund solutions.

We are seeking an organised andresponsible Administrative Support Assistant to provide support in our document management and processing, data and systems support, and other administrativesupport.

Responsibilities:

Document Management & Administrative Support

. Filing,scanning, naming and saving day to day hard copy documents into the physical correspondence files/ shared drive folders.

. Receive, sort, batch and prepare hard copy incoming documents (such as bank statements, bank advice & other trust related mails and documents) for scanning into our digital document management system, ensuring clarity and proper naming conventions.

. Download, sort and save soft copy documents from online portals into our digital document management system.

. Performing general office tasks, including photocopying,binding, and arranging couriers

Data &Systems Support

. Assist in the migration of data within our document management system, ensuring accuracy and completeness.

Requirements:

. Minimum of 2+ years of experiencein an administrative, clerical, or document processing role.

. Experience in a legal, financial,or professional services environment will be added advantage, but notcompulsory.

. Experience with scanning hardwareand software, and a strong understanding of digital file management.

. Strong skills in Microsoft Officeespecially Outlook, Word, and Excel.

. A meticulous approach to data entryand migration, with a focus on accuracy.

. Ability to handle sensitive andconfidential information with the utmost discretion and professionalism.

. Able to work independently with minimal supervisionand take ownership of their responsibilities.