Job Description & Requirements:
- Control incoming and outgoing project records in accordance with established procedures
- Duplicate and distribute documents
- Facilitate timely document review, approval and documentation in an effective and efficient manner
- Control all aspects of documentation throughout project's life cycle including:
- Catalogue, post, distribute, track and compile hard and softcopy documents at all project stages
- Assist project team by coordinating document status and distribution
- Audit documents to ensure that project files are current and all stakeholders are adopting the prescribed documentation protocol
- Ensure Project Documental Control policies and procedures to assist in maintaining a current and organized project document management system
- Provide support for change control and document control processes for the project
- Track all documents correspondences and transactions
- file and archive documentation to facilitate easy retrieval
- Assist completion of requests, searches and queries
- Prepare and handover all final as-built documentation
Criteria:
- Minimum O levels certificate or equivalent
- at least 5 years of relevant working experience in registry and document management
- Good document control skills knowledge on ISO 9001 standards will be preferred
- Good working knowledge of MS Office and adept at spreadsheets and file management systems
- Prior experience with Project Information Management and Electronic Document Management Systems (EDMS)
- Working hours: Monday - Friday, 8:30am - 6pm
