Job Purpose
Support the company's Quality Management System (QMS) by managing document control, purchasing processes, and supplier coordination, ensuring compliance, cost efficiency, and accurate record-keeping.
Key Responsibilities
Document Control
- Maintain and control all QMS documentation and records
- Ensure proper version control, distribution, and compliance with procedures
- Update and manage document systems (NAS, Dropbox, etc.)
- Support internal and external audits (e.g. ISO / customer audits)
- Ensure all technical and external documents are up-to-date
Purchasing Coordination
- Manage end-to-end purchasing activities, including sourcing, quotations, approvals, and order tracking
- Coordinate with internal teams on pricing, invoices, and payments
- Ensure suppliers are approved and compliant with QMS requirements
- Monitor cost trends and support cost optimisation initiatives
- Maintain accurate records of POs, invoices, and related documents
- Conduct supplier evaluations and maintain vendor performance records
Additional Responsibilities
- Support inventory and equipment tracking (including calibration records)
- Assist in supplier coordination, logistics, and operational support
- Prepare documentation and reports for audits and management review
- Provide training and guidance on document control and purchasing procedures
