Document Controller (Construction)

Key Responsibilities

1. Document Control & Management

• Establish and maintain an effective document control system for the project.

• Register, track, distribute, and archive all incoming and outgoing documents.

• Ensure correct document numbering, version control, and revision status.

• Maintain master document registers and logs (drawings, specifications, correspondence, etc.).

2. Construction Documents

• Manage construction-related documents including:

  • Drawings (architectural, structural, M&E)

  • Method statements

  • Shop drawings

  • Material submissions

  • Technical submissions

  • Inspection requests (IR), inspection test plans (ITP)

  • Site instructions and RFIs

• Ensure approved documents are issued to site teams and obsolete documents are withdrawn.

3. QS / Commercial Documents

• Control and maintain QS-related documents such as:

  • Bills of Quantities (BQ)

  • Cost plans and budgets

  • Variation orders (VO)

  • Interim payment applications / progress claims

  • Valuation documents

  • Subcontractor agreements and claims-related correspondence

• Coordinate document flow between QS, site team, consultants, and clients.

4. Coordination & Communication

• Liaise with project managers, engineers, QS, consultants, and subcontractors on document matters.

• Ensure timely submission and receipt of documents in line with project schedules.

• Support audits and ensure documentation complies with contractual and ISO requirements (if applicable).

5. Reporting & Records

• Prepare weekly/monthly document status reports.

• Maintain proper filing (softcopy and hardcopy, where required).

• Ensure documents are archived upon project completion.

Requirements & Qualifications

• Minimum 2-5 years experience as a Document Controller in construction projects.

• Familiar with construction and QS documentation processes.

• Proficient in document management systems (e.g. Aconex, Procore, Asite, SharePoint, or similar).

• Strong attention to detail and organisational skills.

• Able to work with multiple stakeholders and meet deadlines.