Document Controller

Camarine Supervision is currently supporting a client in the offshore, marine and energy sector in the search for an experienced

Key Responsibilities:

• Manage and maintain project documentation in accordance with established document control procedures and requirements.
• Receive, register, distribute, track and archive project documents and correspondence.
• Maintain accurate document registers, transmittals and document status reports.
• Ensure documents are correctly identified, version-controlled and distributed to relevant stakeholders.
• Monitor document revisions and ensure the latest approved documents are available to project teams.
• Coordinate the submission, review, approval and return of technical and project documentation.
• Manage incoming and outgoing document transmittals and maintain proper records.
• Follow up with relevant departments, contractors, vendors and project stakeholders on outstanding documentation.
• Ensure project documentation is properly filed and readily retrievable when required.
• Support document numbering, coding, naming conventions and document classification.
• Maintain electronic and, where required, hard-copy document filing systems.
• Prepare regular document control reports and provide updates on document status and outstanding submissions.
• Assist project teams with document retrieval, distribution and administrative requirements.
• Ensure documentation is handled in accordance with project procedures, quality requirements and confidentiality requirements.
• Support project close-out activities, including compilation, checking and archiving of final project documentation.

Requirements

• Diploma or Degree in Business Administration, Engineering, Information Management, or a related discipline.
• 3-7 years of relevant experience in document control, preferably within the offshore, marine, oil & gas, energy, EPC, shipyard or engineering industries.
• Experience working on large-scale engineering, construction, offshore or marine projects is highly preferred.
• Familiarity with document management systems and electronic document control platforms.
• Good understanding of document numbering, revision control, transmittals and document registers.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong attention to detail and organisational skills.
• Good written and verbal communication skills.
• Ability to manage multiple documents, priorities and deadlines in a fast-paced project environment.
• Able to work effectively with engineers, project managers, contractors, vendors and other stakeholders.
• Strong sense of confidentiality and accuracy when handling project documentation.