The Document Controller will be responsible for establishing and maintaining the document management system for a Front-End Engineering Design (FEED) project related to a liquid ammonia storage and bunkering terminal.
This is a 1-year contract position, with the potential for extension into the EPC phase based on project progression and performance.
Key Responsibilities
1. Project Document Control (FEED Stage)
- Establish and manage the document control system for the FEED project in accordance with company's requirements.
- Control the receipt, review, distribution, and archiving of all engineering deliverables, consultant documents, and correspondence.
- Set up and maintain document numbering, transmittal, and revision control consistent with project procedures.
- Coordinate document flow between the internal stakeholders, FEED consultant, and third-party consultants.
- Ensure all documents meet quality standards, naming conventions, and metadata requirements before upload to the DMS.
- Manage invoicing processes in SAP, including raising Purchase Requisitions, managing Purchase Orders (POs), processing Goods Receipt Notes (GRNs), and handling consultant invoices.
- Provide administrative support to the Design Lead as required.
2. Technical and Engineering Documentation
- Manage engineering documents including PFDs, P&IDs, equipment datasheets, design drawings, specifications, technical reports and etc.
- Track comments and revisions throughout the document review cycles and ensure proper resolution and closeout.
- Maintain the Master Document Register (MDR) and ensure timely updates of document status and due dates.
3. FEED Deliverables and Milestone Support
- Monitor document progress against project milestones and alert project team of overdue or missing submissions.
- Review FEED consultant and third-party consultant document status reports and weekly document control summaries for management and consortium updates.
- Support the compilation of FEED deliverables, ensuring compliance with company and authority documentation requirements.
4. Coordination and Communication
- Serve as the central point of contact for all project document control matters across internal teams and external stakeholders.
- Liaise with internal stakeholders and consultants to collect, distribute, and manage documentation.
- Coordinate with IT for user access control, and data backup to safeguard project records.
Your Profile:
- Diploma in Engineering (preferably) or a related field.
- Minimum 5 years of document control experience in engineering design or FEED projects.
- Strong familiarity with FEED and EPC project documentation workflows, transmittal systems, and approval matrices.
- Familiarity with DMS software (e.g. SharePoint)
- Experience in multi-stakeholder project environments involving international partners, contractors, and authorities is highly desirable.
- Hands-on experience with SAP procurement and invoice processes, including raising Purchase Requisitions, managing POs, processing GRNs, and handling consultant invoices.
- Excellent document control discipline and attention to detail.
- Strong organizational and time management skills under tight project schedules.
