Deputy Admin Manager

Brief Summary:

Join a dynamic team as a Deputy Admin Manager in a challenging construction environment where your expertise will drive project and financial success.

Responsibilities:

• Supervise routine site procurement and integrated works.

• Assist in office setup and temporary works, including license applications with relevant authorities.

• Draft agreements and professional correspondence, preparing documentation for court proceedings as needed.

• Plan and coordinate events, ceremonies, and VIP visits, serving as the primary point of contact for public engagement.

• Approve petty cash, maintain inventory records, and manage back charges.

• Assist with accounts payable, invoice verification, and accounts receivable.

• Assist with progress claims, payment claims, and basic cost tracking

• Manage correspondence, filing systems (softcopy & hardcopy), and record-keeping

• Coordinate with suppliers, subcontractors, and internal departments

• Any other ad-hoc administrative duties as assigned

Requirements:

A minimum of 5 years experience in a senior administrative or management role within a project-based environment.

Relevant experience in civil, structural, or reclamation work is highly preferred.

Familiarity with MS Office Suite, and Google Workspace is a good advantage.

Detail-oriented with strong organizational skills and the capability to manage multiple tasks effectively.

A proactive team player with excellent communication skills and the ability to work independently.

Fluency in Mandarin (spoken and written) is required to liaise with Chinese-speaking stakeholders, including clients and project team members.