Department Assistant

Founded in 1948, Karadeniz Holding is a visionary industry leader that focuses on innovation while supporting growth with an emphasis on economic and environmental sustainability in a wide range of industries, primarily energy and shipbuilding.

Operating in more than 20 countries with more than 3.000 employees from 30 different nationalities and having an installed capacity of more than 8,000 MW, the Group generates reliable and clean electricity on 4 continents with its fleet of 45 Powerships™ and 11 LNG vessels provides employment for more than 10 thousand people worldwide. Karadeniz Holding manages the Powership™ fleet under its international brand Karpowership, meets 10%-100% of the electricity needs of the countries it operates in Europe, Africa, America and Asia. With its high-capacity energy solutions, including Powership™, land-based plants and floating LNG infrastructure, Karpowership assists countries and companies in their energy transition processes.

We are looking for a Department Assistant to be assigned to our 'Commercial Operations department located in Singapore Office;

WHAT AWAITS YOU

• Support the day-to-day running of the office,
• Act as a key point of contact for administrative, logistical, and travel needs,
• Manage daily office maintenance and upkeep (supplies, equipment, vendor coordination, facilities issues),
• Arrange domestic and international travel (flights, hotels, visas where applicable, itineraries) for staff and visitors,
• Organize and coordinate trips to the local shipyard (a few times per month), including scheduling and logistics,
• Run office-related errands (procurement, deliveries, document handling, liaising with local authorities/vendors as needed),
• Serve as a professional first point of contact for the office — greeting visitors, handling calls/emails, representing the company appropriately,
• Provide general administrative and PA support to the office/country manager (calendar management, correspondence, filing, meeting coordination),
• Assist with ad hoc administrative projects as needed,

WHAT DO WE EXPECT

• Minimum 3 years of experience in office administration, personal assistant, executive assistant, etc. roles,
• Excellent written and spoken English,
• Vietnamese proficiency is a strong plus,
• Advanced proficiency in MS Excel, PowerPoint, Word, and other MS Office tools,
• Solid organizational skills with the ability to multitask and prioritize,
• Collaborative team player with strong communication, interpersonal, and problem-solving skills; adaptable in fast-paced environments,
• Results-driven, delivery-focused, and detail-oriented,
• International work experience is an asset,
• No restriction for international travel,
• Preferably a Singapore Citizen or Permanent Resident,
• Ability to start immediately,
• Proactive, well-organized individual who can represent the office professionally with staff, visitors, vendors, and shipyard contacts.

WHAT DO WE OFFER

• Hybrid working opportunity,

• One day off on your birthday,

• Comprehensive Private Health Insurance,

• Professional and personal training & development opportunities,

• Exclusive discounts and campaigns for employees.

In line with our One World philosophy, we are adding success to our achievements with our colleagues, candidates, and all stakeholders. We are committed to providing equal opportunities for all applicants, regardless of race, religion, language or gender and we crown our success with our diversity.