Department Administrative Support

Job Description:

Work Hours: 8.30am-6pm, Mon-Fri

Location: Outram Park

Term: 1 year contract

Salary Range: $2,300 - $2,600

Key Responsibilities:

1. Excel & Admin SupportUse Excel for basic data cleaning, analysis, and charts.
   Take meeting notes and help with scheduling.
   
2. Vendor CoordinationContact vendors for quotations and arrange meetings.
   Support programme coordination and ensure vendors follow processes (e.g. CSAT, risk management).
   
3. Programme & System SupportHelp manage system accounts and approvals in OPMS.
   Update and verify programme data, attendance, and billing.
   
4. Event & Inventory ManagementTrack event premiums and equipment.
   Assist with bookings and document submissions for events.
   
5. Risk & OperationsSupport monthly incident tracking and risk reviews.
   Coordinate audits and ensure reports are filed properly.
   
6. Basic MS Teams & CommunicationUse MS Teams for meetings and coordination.
   Liaise with internal teams and external partners.
   

Qualifications:

• Diploma or O-Level with at least 2 years of administrative experience.
• Strong command of Microsoft Excel (pivot tables, formulas, charts), PowerPoint, and Microsoft Teams.

Key Requirement:

• Able to handle data cleaning, reporting, and chart creation in Excel.
• Comfortable with meeting coordination, taking minutes, and vendor communication.
• Familiar with procurement tasks like calling for quotations and arranging meetings.
• Able to follow company policies and procedures strictly.
• Willing to travel to Outram Park (office location).
• Must be able to commit for atleast 1 year.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

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..We regret to inform that only shortlisted candidates would be notified.

Prinisha Sukumaran
Registration Number: R25157569
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)