Role Description
The Administrative Team Support professional provides essential assistance to ensure that teams and departments operate efficiently and effectively. This role involves handling administrative duties, coordinating daily tasks, and facilitating communication within and across teams. The position is designed to support managers and staff by maintaining organized systems, preparing documentation, and ensuring smooth execution of administrative processes. Success in this role requires strong organizational abilities, attention to detail, and excellent interpersonal skills. The Administrative Team Support position is dynamic, offering opportunities to contribute to team performance and professional development within a collaborative work environment.
Key Responsibilities
- Provide day-to-day administrative support to teams, managers, and departments.
- Schedule and coordinate meetings, appointments, and team events, ensuring effective calendar management.
- Prepare, edit, and maintain correspondence, reports, and internal documentation.
- Manage filing systems, databases, and records to ensure accuracy, confidentiality, and accessibility.
- Support travel arrangements, expense processing, and procurement activities for team members.
- Assist with onboarding activities by preparing materials and coordinating logistics for new staff.
- Serve as a point of contact for internal teams and external stakeholders, ensuring clear communication.
- Track project timelines, team deliverables, and follow up on pending action items.
- Support the preparation of presentations, spreadsheets, and reports for management and team meetings.
- Contribute to process improvement initiatives that enhance team efficiency and workflow.
- Ensure adherence to company policies, compliance standards, and administrative procedures.
- Provide general office support, including handling calls, messages, and inquiries as required.
Qualifications
- High school diploma required; Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- 15 years of relevant experience in administrative or office support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic knowledge of office productivity tools.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills to engage with team members and stakeholders.
- High attention to detail, accuracy, and confidentiality in handling documentation.
- Strong interpersonal skills with the ability to work effectively in a collaborative environment.
- Ability to manage multiple priorities under deadlines while maintaining professionalism.
- Adaptability, reliability, and a proactive approach to problem-solving.
- Willingness to learn new skills and take on increasing responsibilities as experience develops.
