Data Assistant / Data Entry Clerk

Data Assistant / Data Entry Clerk Role Description

The Data Assistant / Data Entry Clerk plays an essential role in supporting the accuracy, organization, and reliability of information within the organization's systems. This position is responsible for entering, reviewing, and maintaining data across various databases, spreadsheets, and platforms. With a focus on precision and consistency, the Data Assistant ensures that information is processed efficiently, securely, and in accordance with organizational standards.

Core responsibilities include inputting data from multiple sources, verifying the completeness and correctness of records, and performing routine audits to identify discrepancies. The role also involves updating existing data, categorizing information, and ensuring that all entries follow established formatting and quality guidelines. The Data Assistant may help prepare reports, organize documentation, and provide administrative support to teams that rely on accurate data for operations, analysis, and decision-making.

The position requires a methodical approach, strong attention to detail, and the ability to manage repetitive tasks with consistency. The Data Assistant interacts with internal teams to gather missing information, clarify data requirements, and ensure smooth workflows. In addition, the role supports the maintenance of digital files, assists with data cleanup projects, and contributes to process improvements that enhance data integrity and system efficiency.

The ideal candidate demonstrates reliability, strong organizational skills, and a commitment to maintaining high data quality. This role requires discretion when handling sensitive information, along with the ability to work independently and maintain productivity in a structured environment. By delivering accurate and well-organized data, the Data Assistant / Data Entry Clerk supports smooth operations and contributes to the effectiveness of teams across the organization.

Qualifications

• Strong attention to detail and accuracy in entering, reviewing, and organizing data.
• Proficiency with spreadsheets, data-entry software, and general office productivity tools.
• Ability to follow established data standards, formatting rules, and documentation procedures.
• Strong organizational and time-management skills, with the ability to manage repetitive tasks efficiently.
• Good communication skills, with the ability to clarify information and collaborate with internal teams when needed.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Familiarity with basic data quality checks, data validation, and error identification.
• Comfortable working with digital files, databases, and structured workflows.
• Reliable, disciplined, and able to meet deadlines with consistent accuracy.
• Proactive, adaptable mindset with a commitment to supporting smooth data operations and continuous process improvement.