Job Description

Role Overview

We are seeking a Crewing Officer to coordinate crew deployment and personnel administration for assigned vessels. The successful candidate will manage crew-change arrangements, maintain accurate records and liaise with vessels, manning agents and internal teams.

Key Responsibilities

Plan and coordinate timely and cost-effective crew changes.
Arrange flights, visas, accommodation, transport and other travel requirements.
Verify seafarer certificates, medical records and travel documents before deployment.
Monitor crew contracts, relief schedules and certification expiry dates.
Prepare employment contracts, joining instructions and related documentation.
Maintain accurate personnel records in the crewing management system.
Coordinate training, medical examinations and certification renewals.
Compile crew appraisals and support performance-review administration.
Review crew-change invoices, travel expenses and related payments.
Liaise with seafarers, Masters, manning agents and port agents on personnel matters.
Support compliance with applicable crewing requirements and internal procedures.
Assist with other crewing and administrative duties as required.

Requirements

Diploma in Maritime Studies, Human Resources, Business Administration or a related discipline.
At least 1 year of experience in crewing or marine personnel administration.
Familiarity with crew-change arrangements and seafarer documentation.
Knowledge of STCW and Maritime Labour Convention requirements would be advantageous.
Strong organisational skills and attention to detail.
Good communication and coordination skills.
Proficient in Microsoft Office experience with crewing systems is an advantage.
Able to manage competing priorities and respond to urgent crew matters when required.