Costing Executive

Project Costing & Client Quotations
- Prepare accurate and competitive cost estimates, pricing proposals and commercial quotations for lighting supply and installation projects.
- Review client enquiries, project specifications, drawings, schedules and bills of quantities to understand project requirements.
- Develop detailed cost breakdowns covering lighting fixtures, materials, accessories, installation requirements and other relevant project costs.
- Obtain and evaluate supplier quotations to determine competitive material pricing and overall project costs.
- Work closely with sales and project teams to establish appropriate pricing strategies while maintaining commercial competitiveness and profitability.
- Prepare and update costing sheets, pricing schedules and quotation documents for client submissions.
- Review and revise cost estimates in response to changes in project scope, specifications, quantities and client requirements.
- Ensure quotations are submitted accurately and within agreed timelines.
- Maintain organised records of project costing, quotations, pricing revisions and commercial correspondence.

Tender & Bid Preparation
- Coordinate the costing and commercial preparation of tenders, bids and quotation submissions for commercial lighting projects.
- Review tender documents, technical specifications, drawings and pricing schedules to identify relevant costing requirements.
- Prepare tender pricing breakdowns, material cost estimates and supporting commercial documentation.
- Liaise with suppliers and manufacturers to obtain competitive quotations and confirm product specifications, availability and lead times.
- Work with internal stakeholders to ensure tender submissions are commercially accurate, complete and aligned with client requirements.
- Assist in evaluating alternative lighting products or material options to optimise project costs.
- Support tender clarifications, pricing revisions and post-submission commercial negotiations.
- Monitor tender deadlines and maintain accurate records of submitted bids and quotation outcomes.

Supplier Pricing & Purchasing Coordination
- Source and obtain pricing from lighting manufacturers, distributors and suppliers to support project costing and quotations.
- Compare supplier quotations based on pricing, specifications, delivery schedules and commercial terms.
- Coordinate with suppliers to clarify product specifications, quantities, availability and delivery requirements.
- Prepare and process purchase orders upon confirmation of customer orders and internal approvals.
- Verify purchase order details against approved quotations, project specifications and agreed supplier pricing.
- Monitor supplier pricing changes and update costing records to maintain quotation accuracy.
- Work closely with procurement and operations teams to ensure timely material ordering and fulfilment.

Sales Order Processing & Invoicing
- Process confirmed customer orders and ensure accurate conversion of approved quotations into sales documentation.
- Prepare customer invoices in accordance with agreed pricing, purchase orders and contractual terms.
- Verify invoice details against approved quotations, delivery orders and relevant supporting documents.
- Coordinate with sales, operations and finance teams to ensure timely and accurate billing.
- Assist in resolving discrepancies relating to customer pricing, purchase orders, invoices and delivery documentation.
- Maintain accurate records of sales orders, invoices, purchase orders and commercial transactions.

Commercial Coordination & Cost Control
- Support sales and project teams in monitoring project costs and identifying potential pricing discrepancies.
- Track changes in material costs, supplier quotations and project requirements that may affect commercial proposals.
- Assist in preparing cost comparisons, pricing analyses and basic profitability assessments.
- Coordinate with internal stakeholders to ensure commercial documentation is accurate and properly maintained.
- Maintain updated costing databases, supplier price lists and quotation templates.
- Identify opportunities to improve costing accuracy, quotation turnaround times and commercial administration processes.
- Provide general commercial and operational support to management as required.

Key Requirements
- Diploma or equivalent qualification in Business Administration, Quantity Surveying, Engineering, Supply Chain Management or a related discipline.
- Relevant experience in project costing, quotation preparation, tender administration, sales coordination or commercial support.
- Experience within commercial lighting, electrical products, M&E subcontracting, construction materials or building products supply would be highly advantageous.
- Ability to interpret client requirements, pricing schedules, product specifications and bills of quantities.
- Experience preparing detailed cost estimates, client quotations and tender pricing submissions.
- Familiarity with supplier sourcing, purchase order processing and invoicing procedures.
- Strong numerical aptitude with excellent attention to detail and accuracy.
- Proficiency in Microsoft Excel, particularly for costing calculations, pricing comparisons and quotation preparation.
- Experience with accounting, inventory management or ERP systems would be advantageous.
- Good communication and interpersonal skills when coordinating with clients, suppliers and internal stakeholders.
- Strong organisational and time management capabilities, with the ability to manage multiple quotations and tender deadlines.
- Commercially aware, proactive and resourceful, with a strong sense of ownership and accountability.
- Able to work independently while collaborating effectively with sales, project and operations teams.