Corporate Secretary / Operations Executive

Brief Summary

We are looking for a diligent and organized Corporate Secretary/Operations Executive to enhance our corporate secretarial administration. This role involves managing external relationships and supporting documentation processes in a dynamic and fast-paced environment.

Responsibilities

• Oversee end-to-end corporate secretarial functions for entities in Singapore, Malaysia, and other jurisdictions draft, circulate, and maintain board/shareholder resolutions, minutes, and statutory registers. Build and maintain a centralized repository for incorporation records, constitutional documents, and corporate filings. Coordinate relationships with external service providers, such as corporate secretarial firms and company administrators across jurisdictions. Track statutory filing and annual return deadlines to ensure timely completion. Support ongoing third-party due diligence checks, including KYC/AML documentation requests. Maintain the corporate governance calendar, ensuring documentation accuracy and compliance across teams. Assist with ad hoc corporate administrative matters as the organization scales.

Requirements

• Diploma or degree in Corporate Secretarial Practice, Business Administration, Law, or a related field. A minimum of 3 years of relevant experience in a corporate secretarial or paralegal capacity. Proven experience liaising with external service providers and familiarity with multi-jurisdictional structures is preferred. Highly organized and detail-oriented, with the ability to effectively manage multiple deadlines independently. Problem-solving skills and proficiency in Microsoft Office. Strong sense of ownership, initiative, and resourcefulness. Professional demeanor and ability to handle sensitive information confidentially. Comfortable working in a rapidly scaling and fast-paced environment. Understanding of corporate secretarial requirements and the Companies Act of various onshore jurisdictions is advantageous. Pursuing or holding the Chartered Secretary qualification (ISCA) is a plus.