About the Opportunity
A leading global corporate services provider with a strong international presence is looking for a Corporate Secretarial Manager to join their Singapore practice.
This is a client-facing portfolio management role where you will take ownership of a portfolio of fund SPV clients (VVIP accounts), delivering the full spectrum of corporate secretarial advisory and compliance services.
You will lead a small team, serve as a trusted advisor to premium fund clients, and play an active role in shaping processes and driving continuous improvement within the practice.
This is a well-established global firm with a strong track record of employee satisfaction and significant presence in Singapore, offering genuine opportunities for career advancement across the APAC region.
Key Responsibilities
- Own and manage a client portfolio of fund SPV clients (VVIP accounts) across all corporate secretarial matters acting as the primary point of contact for clients on governance, compliance, and advisory matters
- Coordinate and manage board meetings end-to-end agenda preparation, drafting board minutes and resolutions, circulation for signing, and ensuring timely ACRA filings
- Ensure statutory and regulatory compliance annual returns, changes to directors and shareholders, allotment and transfer of shares, and other filings under the Singapore Companies Act, with coordination across multiple jurisdictions for fund SPV structures
- Advise clients on corporate governance and compliance matters clients include CFOs, general counsel, and in-house legal teams who rely on you for guidance on what is required and how to execute
- Lead, coach, and develop a small team setting priorities, reviewing work quality, and ensuring deadlines are met across the team's portfolio of fund SPV clients
- Drive process improvement proactively identify bottlenecks and implement better workflows to enhance service delivery and operational efficiency
- Build and maintain strong client relationships deliver consistent service quality, manage expectations, and contribute to achieving yearly team performance targets
- Collaborate with cross-functional stakeholders including legal counsel, auditors, tax advisors, and offshore teams to meet key deliverables
What We Are Looking For
Must-Haves:
- CSIS qualification (Chartered Secretaries Institute of Singapore) or equivalent recognised qualification (ICSA / CGI)
- Minimum 5 years of supervisory experience in a corporate secretarial practice, with a track record of leading and developing team members
- Fund SPV / fund services experience demonstrated experience servicing fund-related SPV clients, including coordination across multiple jurisdictions and stakeholders
- Strong knowledge of the Singapore Companies Act (Cap 50) and ACRA filing requirements
- Client portfolio management experience managing a book of clients in a corporate services or professional services environment, with a commercial and relationship-driven approach
- Hands-on leadership style comfortable drafting minutes, filing returns, and advising clients directly, while also managing and mentoring a team
Nice-to-Have:
- Listed company client experience (AGMs, EGMs, SGX Listing Rules) not required for this portfolio but demonstrates governance depth
- Experience across multiple entity types (holding companies, foreign-registered entities) and familiarity with cross-border corporate governance
- Prior experience at a corporate services firm
- Exposure to fund operations, private equity structures, or multi-jurisdictional coordination
- Experience with process improvement initiatives and operational efficiency projects
- Proficiency in MS Office and corporate secretarial software
