Responsibilities
- Corporate Secretariat & Governance
- Provide company secretarial and governance advisory support to the Corporate Secretarial Manager and Company Secretary
- Prepare Board resolutions, ensuring accuracy and compliance with statutory and constitutional documents
- Maintain and update statutory books, registers and corporate records
- Assist with statutory filings with relevant governmental authorities
- Prepare reports, presentations, meeting agendas, and coordination of Board and various management meetings (Meetings), including collaborating and coordinating with the multiple departments in the presentation of various materials required for Meetings
- Assist with a broad variety of ad hoc tasks and projects
- AI & Process Transformation
- Support and, where appropriate, take ownership of the Corporate Secretariat function's digitisation and AI adoption initiatives, including identifying opportunities to streamline, automate or enhance manual and repetitive tasks
- Assist in mapping current-state Corporate Secretariat processes and recommend workflow improvements to enhance turnaround time, accuracy and scalability
- Support change management and user adoption within the team, including assisting with training, guidance and implementation of new digital tools and processes
- Assist in tracking, following up, and reporting productivity and efficiency gains from automation and process improvement initiatives
Skills And Competencies
- Dedication and commitment to excellence and quality
- Maintain strict confidentiality when dealing with all matters
- Highly organised, with the ability to multitask seamlessly and excellent attention to details
- Effectively and independently monitor work to achieve and maintain the highest quality standards
- Able to effectively establish and maintain strong working relationships and be tactful and considerate in relations with others while displaying an upbeat, positive outlook and pleasant manner
- Good analytical and problem- solving skills, with the ability to identify process inefficiencies and contribute to, and translate them into practical, technology-enabled solutions
- Having knowledge of, or aptitude to adopt and drive process automation, digitisation and AI tools
- Provide prompt and reliable responses to requests
- Willing to learn and to expand capabilities and skills on own initiative
- Good written and spoken language ability preferred
- Team player with good communication and interpersonal skills
Education And/or Experience
- Diploma or Degree holder with at least 4-6 years of relevant corporate secretarial experience
- Progress towards or holding a Chartered Secretary (ICSA/CGP) qualification is an advantage
- Demonstrated interest or prior experience in process improvement, digitization or AI-enabled automation is a strong advantage
- Proficient in MS Office
- Knowledge of Viewpoint, Diligent Boards and OrgPlus is an advantage
The appointment level and scope of responsibilities will be determined based on the candidate's experience, qualifications and overall suitability.
