Corporate Secretarial Executive/Associate

Key Responsibilities:

1. Corporate Secretarial Support

• Manage and maintain a portfolio of Singapore-incorporated and offshore clients.

• Prepare and file statutory documents with ACRA and other authorities.

• Draft board resolutions, meeting minutes, notices, and other corporate documents.

• Maintain and update statutory registers, company records, and minute books.

• Coordinate and assist in organizing board and shareholders meetings.

2. Compliance and Advisory

• Monitor statutory filing requirements and deadlines to ensure clients comply with applicable laws, regulations, and reporting obligations.

• Provide guidance to clients on routine corporate secretarial matters, statutory obligations, and corporate governance requirements.

• Assist with company incorporation, cessation, and other entity-related changes.

• Handle corporate restructuring matters such as director or shareholder changes, share allotments, and transfers.

• Conduct Know Your Customer (KYC) reviews, due diligence, and compliance checks in line with company policy.

3. Liaison and Communication

• Liaise with clients, auditors, banks, and regulatory authorities.

• Communicate effectively with clients on statutory requirements and deadlines.

• Provide timely updates to ensure quality service delivery and client satisfaction

4. Internal Support

• Assist in streamlining internal processes and maintaining document templates.

• Support senior team members in ad hoc corporate assignments and special projects.

Requirements:

• Diploma / Degree in Business Administration, Law, Corporate Governance, or related field. Those who do not hold the relevant qualifications but have relevant working experience are most welcome to apply.

• For Executive: Typically, 1-3 years of relevant corporate secretarial experience, preferably in a corporate services firm.

• For Associate: Fresh graduates and candidates with limited relevant experience are welcome to apply.

• ICSA qualification or currently pursuing ICSA will be an advantage.

• Good knowledge of the Singapore Companies Act and ACRA e-services.

• Proficient in Microsoft Office and corporate secretarial software (e.g., Blueprint, Viewpoint).

• Meticulous, well-organised, and able to handle multiple deadlines.

• Excellent communication and interpersonal skills.

• Team player with a proactive and client-service mindset.

What We Value

• A strong sense of responsibility and attention to detail.

• A commitment to maintaining confidentiality and handling sensitive corporate information professionally.

• A positive learning attitude and willingness to develop technical knowledge and professional skills.

• The ability to work collaboratively in a team-oriented environment while maintaining a high standard of client service.