Corporate Governance Officer / Board Governance Specialist / Board Affairs Associate

Supports the organization's board, board committees, and senior leadership in carrying out their governance responsibilities. Coordinates the planning and administration of board and committee meetings, including preparing annual calendars, arranging logistics, collecting agenda items, preparing meeting materials, and distributing approved documents through secure channels. Works with directors, executives, and internal teams to ensure materials are complete, accurate, and available within required timelines.

Prepares or coordinates agendas, minutes, resolutions, action logs, and other governance records. Tracks decisions and follow-up actions, reminds owners of outstanding items, and maintains organized, confidential records of meetings and approvals. Helps ensure that board documentation follows the organization's governance procedures and document-retention practices.

Supports corporate compliance and governance processes by maintaining statutory registers, corporate records, policies, delegations of authority, and filing schedules. Coordinates with legal, finance, compliance, and business teams on required disclosures, approvals, annual filings, and updates to governance documents. Helps monitor changes in relevant laws, regulations, listing requirements, or governance guidance and escalates matters requiring legal or senior review.

Contributes to improving board and committee processes by reviewing workflows, gathering feedback, maintaining governance calendars, and preparing reports or briefing materials. May support director onboarding, training, independence assessments, conflict-of-interest declarations, board evaluations, and governance disclosures. The role may also serve as a point of contact for board members and senior stakeholders on meeting arrangements and governance administration, while maintaining discretion and impartiality.

• Bachelor's degree in business, law, corporate governance, public administration, or a related field preferred
• Experience in corporate governance, board or committee administration, company secretarial support, legal operations, compliance, or executive administration
• Familiarity with board meeting procedures, governance documentation, corporate records, and approval processes
• Strong organization and coordination skills, including the ability to manage calendars, agendas, materials, and follow-up actions
• Excellent writing and editing skills for preparing minutes, resolutions, reports, and formal correspondence
• High attention to detail when reviewing meeting materials, records, deadlines, and filings
• Ability to handle sensitive board, executive, and corporate information with discretion
• Clear and professional communication skills when working with directors, executives, and internal teams
• Sound judgment and ability to identify issues that require escalation to legal counsel or senior management
• Proficiency with office productivity tools and secure board portal or document-management systems
• Ability to work under tight deadlines, particularly around board meetings and reporting cycles
• Knowledge of governance requirements in the relevant industry or jurisdiction is an asset
• Relevant qualifications, such as ICSA/CGI, company secretarial, legal, or governance credentials, are beneficial
• Experience supporting listed companies, regulated organizations, or multi-entity corporate groups is an asset