Corporate Administrator

Trident Trust is a leading independent provider of corporate, trust and fund services to the financial services sector worldwide, employing over 1,100 staff across a global footprint that spans Africa, the Americas, Asia, the Caribbean, Europe and the Middle East. Client focused and service oriented, we only employ individuals who are professionally minded, committed and able to demonstrate good interpersonal skills.

The Role

We are seeking a highly organised, detail-oriented, and proactive Corporate Administrator to join Trident's Corporate Services team. The successful candidate will support administration, periodic review, and compliance-related activities while contributing to high-quality service delivery, regulatory compliance, and operational excellence in a fast-paced environment.

Reporting Line

• Corporate Services, Senior Manager / Head of Corporate Services

Duties

• Provide general administrative support to the Corporate Services team across assigned Singapore and Offshore client portfolios.
• Coordinate meetings, appointments, calendars, and other scheduling arrangements for the team where required.
• Support periodic reviews and remediation activities to ensure corporate records, statutory documents, and internal information are complete, accurate, and up to date.
• Maintain accurate and up-to-date statutory records, corporate documents, internal databases, trackers, and filing systems.
• Assist in the preparation, circulation, execution, mailing, scanning, filing, and safekeeping of corporate and administrative documents using approved templates and procedures.
• Prepare cover letters, standard correspondence, forms, and other administrative documentation using approved templates.
• Update internal systems and trackers, ensuring information is recorded accurately and in a timely manner.
• Monitor outstanding documentation, follow up with relevant parties, and track administrative actions through to completion.
• Coordinate routine statutory filings, annual compliance requirements, and regulatory submissions under supervision.
• Support bank account opening applications, banking documentation, payment-related requests, CorpPass administration, and Work Pass matters where applicable.
• Maintain proper records and handle confidential information with professionalism, accuracy, and discretion.
• Handle confidential information with professionalism and discretion.
• Support operational improvement initiatives, special projects, and other ad-hoc duties assigned by management from time to time.

Skills and Knowledge

• Diploma, Nitec, Higher Nitec or equivalent qualification.
• 1-2 years of experience in administration, corporate services, company secretarial, compliance, trust, fiduciary, or related fields preferred. Fresh graduates will also be considered.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong attention to detail, with the ability to maintain accurate records, identify discrepancies and work with large volumes of data, documents, checklists and trackers.
• Good organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Basic understanding of Offshore/Singapore corporate regulatory requirements, including ACRA filings and corporate governance matters, would be advantageous.
• Exposure to KYC/CDD reviews, client onboarding, periodic reviews, file reviews, or administrative support functions would be beneficial.
• Familiarity with VPoint or other corporate secretarial systems would be advantageous but not essential.
• Strong communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.
• Able to work independently as well as collaboratively within a team environment.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Only Singapore Citizens and Singapore Permanent Residents (PRs) will be considered for this position.
• Positive and cheerful personality with a strong work ethic and client-centric focus.
• Forward-thinking, adaptable, and able to perform well in a fast-paced environment.
• Self-motivated with a proactive and can-do attitude.
• Meticulous, detail-oriented, and well-organised with the ability to manage multiple priorities effectively.
• Excellent time management skills and ability to prioritise tasks and meet deadlines.
• Resourceful, dependable, and able to take initiative.
• Strong team player with good interpersonal and communication skills.
• Ability to establish and maintain effective client and stakeholder relationships.
• Proficiency in spoken and written Mandarin is preferred to support Chinese-speaking clients.

Remuneration

An attractive compensation package will be based upon the successful candidate's relevant experience and overall suitability of the position.

How to Apply

Applications, which will be treated in the strictest of confidence, should include a full C.V. Please apply directly on LinkedIn through this job post.