Corporate Administration Executive

Salary

3,500 SGD 4,500 SGD

Industry

Manufacturing(Chemicals/Materials), Manufacturing(Other), Trading Firm, Real Estate

Job Description

Our client is a Japanese trading company specializing in the import and export of wood and building materials. They are seeking a Corporate Administration Executive (Japanese Speaking) to support corporate administration, HR coordination, and general affairs functions while ensuring smooth office operations and regulatory compliance.

Responsibilities
Corporate Administration / General Affairs
- Liaise with headquarters, subsidiaries, and external stakeholders to ensure smooth administrative and corporate operations
- Prepare internal communications and coordinate company meetings and corporate events
- Manage courier arrangements and communicate with building management regarding office matters
- Support the preparation of corporate documentation including board resolutions and investment-related documents
- Coordinate notarization and legalization of corporate documents when required
- Maintain contracts, corporate records, and confidential documentation in an organized manner
- Engage external vendors such as insurance providers, telecom companies, office suppliers, property agents, and contractors
- Oversee office administration including maintenance, supplies, asset tracking, and access management
- Obtain vendor quotations, compare services, and assist in negotiations and agreement finalization

Human Resources Support
- Prepare payroll data and ensure accuracy of salary documentation
- Handle CPF submissions and liaise with statutory bodies including MOM, CPF Board, and IRAS
- Support onboarding and offboarding processes, including documentation and system updates
- Draft employment contracts, offer letters, and HR-related correspondence
- Coordinate recruitment activities including job postings, agency communication, and candidate inquiries
- Maintain employee leave records and verify medical claims
- Monitor changes in employment regulations and support HR policy updates

IT & Systems Coordination (Secondary Function)
- Coordinate with external IT vendors for basic IT support matters
- Maintain records of IT assets including PCs, mobile devices, and system access
- Support internal IT audits by providing necessary documentation

Other Duties
- Perform ad-hoc administrative and corporate support duties as assigned.

Requirement

Requirements & Preferences

(Must)
- Diploma or Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field
- 2-5 years of experience in corporate administration, HR support, general affairs, or a similar function
- Basic knowledge of Singapore employment regulations and HR administration practices
- Experience handling payroll coordination, CPF submission, or liaison with statutory authorities preferred in practice
- Strong organizational and multitasking skills with the ability to manage competing priorities
- High level of discretion when handling confidential corporate and employee information

(Advantageous)
- Experience in a Japanese company or multinational corporate environment
- Exposure to vendor management, office setup, or facilities coordination

English Level

-

Other Language

-

Benefit

What you will receive
- AWS
- Variable Bonus (Depending on Company & Individual performance/ 2 times per year)
- Annual Leave: 14 days (Max up to 20 days)
- Medical Leave
- Family Care Leave: 6 days
- Medical Benefit: $700 per year (Including Dental)

Working Hour

9:00 17:30

Holiday

-

Job Function