Contracts Administrator (Oil and Gas)

Support contract administration for energy trading, including drafting and reviewing agreements, ensuring compliance and KYC requirements, maintaining accurate records, and coordinating with internal teams and counterparties. Monitor key contract milestones, manage documentation, and support process improvements.

This role requires strong attention to detail, initiative, and a willingness to learn and grow. It is well suited for a collaborative individual with an interest in energy markets and a proactive approach to contributing beyond core responsibilities.

Contract Preparation & Review:

Assist in drafting, reviewing, and issuing sales and purchase contracts and agreements for crude oil, refined products, and other energy commodities in accordance with company templates and trading terms.

Documentation, KYC & Compliance:

Ensure contract documentation aligns with internal policies, regulatory requirements, and counterparties terms. To work closely with internal Compliance with regards to status KYC & Onboarding for new counterparties (buyers, suppliers) before contract issuance.

Data Entry & Management:

Maintain accurate records of contract data, confirmations, and amendments in internal systems (e.g., CTRM or ERP systems) and records.

Coordination & Communication:

Liaise with external counterparties (buyers, suppliers), internally with traders, operations, trade finance, shipping & demurrage, and legal teams to ensure seamless execution of contracts and resolution of discrepancies.

Monitoring & Follow-Up:

Track key contract milestones (e.g., nomination dates, delivery periods, payment terms) and ensure timely follow-up and updates.

Filing & Archiving:

Organize physical and digital contract files in accordance with company's prescribed document retention policies and audit standards.

Support Continuous Improvement:

Participate in process improvement initiatives related to contract lifecycle management and document flow.

Requirements

• Bachelor's degree in business, Legal Studies, Maritime Studies, or related field.
• 1-3 years of relevant experience in contract administration, trade documentation, or operations support (internships included).
• Priore experience in commodities trading, shipping, or energy industry will be preferred.
• Basic understanding of international trade terms (Incoterms, laytime, demurrage, etc. is a plus.
• Proficient in MS Office (Excel, Word) experience with the use of ETRM or CTRM systems isa plus
• Self-motivated, keen to learn and a team player, ability to work in a fast-paced, deadline-driven environment.
• Confident and accountable, strong attention to detail and organizational skills.
• Good interpersonal and written communication skills.