Community & Operations Lead/Investment Analysis Support - Japanese Speaker

The Chief of Staff/Community & Operations Lead will play a key role in supporting a privately held investment and business development platform, overseeing both the operational and relationship-building aspects of the ecosystem.

This is a highly visible, business-facing position that sits at the intersection of operations, stakeholder management, events, investment analysis, and executive support.

Working closely with the Founder, the role manages community operations, coordinates exclusive networking events, supports investment-related activities, and maintains relationships with external professional advisers. The position offers significant exposure to senior business leaders, investors, and entrepreneurs across the region, and requires exceptional interpersonal, organisational, and execution skills.

Responsibilities

• Community & Event Management

• Coordinate and execute a range of curated networking activities, from intimate private gatherings to larger flagship events

• Manage all aspects of event delivery, including concept development, venue sourcing, invitation management, and on-site execution

• Act as host and primary point of contact for participants

• Build and maintain relationships with community members, prospective participants, and strategic partners

• Conduct post-event engagement and maintain participant records within CRM systems

• Continuously improve community operating processes and the member experience

• Support the expansion of community initiatives across regional markets, including Japan

• Research & Business Operations Support

• Collect, organise, and maintain research materials and market information from various public sources

• Assist with internal research workflows and information management processes

• Maintain tracking materials, reporting schedules, and operational databases

• Support ongoing monitoring of relevant companies, sectors, and investment themes

• External Vendor & Project Coordination

• Coordinate with external service providers, including legal, accounting, tax, compliance, and administrative partners

• Track key deadlines, documentation requirements, and regulatory obligations

• Manage invoices, expense administration, and payment processes

• Ensure projects involving external stakeholders are delivered on time

• Communications & Content Support

• Coordinate social media activities and publication schedules

• Review and refine content before publication

• Track engagement metrics and prepare basic reporting

• Support the production and coordination of event-related content and communications materials

• Executive Support

• Manage complex calendars and scheduling requirements

• Coordinate travel arrangements and itineraries

• Prepare meeting materials and briefing documents

• Facilitate communication with key external stakeholders and partners

Requirements

• Business-level fluency in both Japanese and English to liaise with Japanese-speaking stakeholders

• Minimum 3 years of experience within financial services, investment management, banking, wealth management, or a related environment

• Strong understanding of financial markets and investment concepts

• Experience managing relationships with senior executives, investors, entrepreneurs, or high-net-worth individuals

• Experience organising client events, networking functions, or stakeholder engagement initiatives

• High degree of professionalism, discretion, and confidentiality

• Strong project coordination and stakeholder management skills

• Proficiency with business productivity tools such as Google Workspace and Excel

• Comfortable using technology platforms and digital tools

• Preferred qualifications:

• Professional investment-related qualifications

• Experience supporting investment research, portfolio operations, or capital markets activities

• Exposure to content creation, social media management, or event marketing

• Previous experience within an entrepreneurial, investment, or private-office environment

• Existing authorisation to work in Singapore

• Personal attributes:

• Ability to connect people and create meaningful experiences while remaining professional and detail-oriented

• Confidence engaging with senior stakeholders, investors, and business leaders

• Willingness to handle both relationship-building activities and administrative and operational responsibilities

• Proactive, trustworthy, and highly organised approach

• Motivation to support others and contribute to the organisation's success

Additional information

Success measures

• Successful execution and attendance of events

• Quality of participant experience and engagement

• Timeliness and accuracy of follow-up activities

• Effectiveness of relationship-building initiatives

• Delivery of projects within agreed timelines

• Accuracy and efficiency of operational and administrative processes

Position highlights

• Opportunity to work directly alongside an experienced founder and gain broad business exposure

• Opportunity to build relationships with investors, entrepreneurs, and business leaders across the region

• Development of expertise across operations, stakeholder management, events, and strategic projects

• Significant ownership and visibility within a lean and growing organisation

• Opportunity to contribute to the expansion of a professional network spanning Singapore and Japan

About the company

A privately held investment and business development platform based in Singapore. The organisation takes a long-term approach to investing across a diverse range of asset classes while fostering a professional network of investors, entrepreneurs, and business leaders across Asia. Alongside its investment activities, it is developing an invitation-only community where members can exchange ideas, build trusted relationships, and explore opportunities for collaboration.

JAC Recruitment Pte. Ltd.
EA Licence: 90C3026
EA Personnel Name: Mei Kamioka
EA Personnel: R24123855

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