The Chief of Staff/Community & Operations Lead will play a key role in supporting a privately held investment and business development platform, overseeing both the operational and relationship-building aspects of the ecosystem.

This is a highly visible, business-facing position that sits at the intersection of operations, stakeholder management, events, investment analysis, and executive support.

Working closely with the Founder, the role manages community operations, coordinates exclusive networking events, supports investment-related activities, and maintains relationships with external professional advisers. The position offers significant exposure to senior business leaders, investors, and entrepreneurs across the region, and requires exceptional interpersonal, organisational, and execution skills.

Responsibilities

Community & Event Management

Coordinate and execute a range of curated networking activities, from intimate private gatherings to larger flagship events
Manage all aspects of event delivery, including concept development, venue sourcing, invitation management, and on-site execution
Act as host and primary point of contact for participants
Build and maintain relationships with community members, prospective participants, and strategic partners
Conduct post-event engagement and maintain participant records within CRM systems
Continuously improve community operating processes and the member experience
Support the expansion of community initiatives across regional markets, including Japan

Research & Business Operations Support

Collect, organise, and maintain research materials and market information from various public sources
Assist with internal research workflows and information management processes
Maintain tracking materials, reporting schedules, and operational databases
Support ongoing monitoring of relevant companies, sectors, and investment themes

External Vendor & Project Coordination

Coordinate with external service providers, including legal, accounting, tax, compliance, and administrative partners
Track key deadlines, documentation requirements, and regulatory obligations
Manage invoices, expense administration, and payment processes
Ensure projects involving external stakeholders are delivered on time

Communications & Content Support

Coordinate social media activities and publication schedules
Review and refine content before publication
Track engagement metrics and prepare basic reporting
Support the production and coordination of event-related content and communications materials

Executive Support

Manage complex calendars and scheduling requirements
Coordinate travel arrangements and itineraries
Prepare meeting materials and briefing documents
Facilitate communication with key external stakeholders and partners

Requirements

Business-level fluency in both Japanese and English to liaise with Japanese-speaking stakeholders
Minimum 3 years of experience within financial services, investment management, banking, wealth management, or a related environment
Strong understanding of financial markets and investment concepts
Experience managing relationships with senior executives, investors, entrepreneurs, or high-net-worth individuals
Experience organising client events, networking functions, or stakeholder engagement initiatives
High degree of professionalism, discretion, and confidentiality
Strong project coordination and stakeholder management skills
Proficiency with business productivity tools such as Google Workspace and Excel
Comfortable using technology platforms and digital tools
Preferred qualifications:

Professional investment-related qualifications
Experience supporting investment research, portfolio operations, or capital markets activities
Exposure to content creation, social media management, or event marketing
Previous experience within an entrepreneurial, investment, or private-office environment
Existing authorisation to work in Singapore

Personal attributes:

Ability to connect people and create meaningful experiences while remaining professional and detail-oriented
Confidence engaging with senior stakeholders, investors, and business leaders
Willingness to handle both relationship-building activities and administrative and operational responsibilities
Proactive, trustworthy, and highly organised approach
Motivation to support others and contribute to the organisation's success

Additional information Success measures

Successful execution and attendance of events
Quality of participant experience and engagement
Timeliness and accuracy of follow-up activities
Effectiveness of relationship-building initiatives
Delivery of projects within agreed timelines
Accuracy and efficiency of operational and administrative processes

Position highlights

Opportunity to work directly alongside an experienced founder and gain broad business exposure
Opportunity to build relationships with investors, entrepreneurs, and business leaders across the region
Development of expertise across operations, stakeholder management, events, and strategic projects
Significant ownership and visibility within a lean and growing organisation
Opportunity to contribute to the expansion of a professional network spanning Singapore and Japan

About the company

A privately held investment and business development platform based in Singapore. The organisation takes a long-term approach to investing across a diverse range of asset classes while fostering a professional network of investors, entrepreneurs, and business leaders across Asia. Alongside its investment activities, it is developing an invitation-only community where members can exchange ideas, build trusted relationships, and explore opportunities for collaboration.

JAC Recruitment Pte. Ltd.

EA Licence: 90C3026

EA Personnel Name: Mei Kamioka

EA Personnel: R24123855

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Community & Operations Lead/Investment Analysis Support - Japanese Speaker