Commercial Executive

Job Overview:

The Commercial Executive supports the commercial management of projects throughout the bidding and execution stages. The role covers contract administration, procurement, invoicing, insurance, cost control, financial reporting, and tax coordination across APAC.

Working closely with project managers, sales, procurement, finance, legal, and other cross-functional teams, the Commercial Executive helps manage commercial risks, support contractual negotiations, monitor project profitability, and ensure smooth project execution.

Key Responsibilities

• Commercial and Contract Management: Support project teams in reviewing contracts, coordinating contractual negotiations with clients, suppliers, and subcontractors, and maintaining accurate records of contracts, pricing agreements, and other commercial documents.
• Procurement and Invoicing: Coordinate procurement activities, invoicing, delivery orders, and other project-related commercial documentation to ensure timely processing and compliance with project requirements.
• Insurance and Risk Management: Manage project-related insurance matters, identify commercial risks, and work with relevant stakeholders to implement appropriate mitigation measures.
• Claims and Dispute Resolution: Assist in managing commercial claims and resolving contractual disputes in coordination with project management and legal teams.
• Cost Control and Financial Reporting: Monitor project budgets, expenditures, and cash flows; identify cost variances; and assist in preparing financial reports, forecasts, and project profitability analyses.
• Tax Coordination: Liaise with APAC counterparts and subsidiaries on project-related taxation matters and coordinate the required documentation and follow-up.
• Commercial Strategy and Compliance: Support the development and implementation of commercial strategies for project bidding and execution, while keeping updated on relevant industry practices, regulations, and compliance requirements.
• Sales Support: Provide commercial and administrative support to the sales team and undertake other related duties as assigned.

Job Requirements

• Diploma or Degree in Business Administration, Commerce, Finance, Quantity Surveying, or a related discipline.
• 1–3 years of relevant experience in commercial management, procurement, project administration, or a similar role.
• Experience in the construction, engineering, mechanical and electrical (M&E), data centre, or related industries will be an advantage.
• Basic understanding of contract administration, procurement, invoicing, project cost control, and financial reporting.
• Strong organisational and administrative skills, with good attention to detail.
• Good communication and interpersonal skills, with the ability to coordinate effectively with internal and external stakeholders.
• Proficient in Microsoft Office, particularly Excel.
• Ability to manage multiple tasks, prioritise workloads, and meet deadlines in a fast-paced project environment.
• Willingness to learn, adapt, and take on additional responsibilities as required.
• Willingness to travel to project sites when required.