Job Description

We are a Singapore-based licensed fund management company serving accredited and institutional investors. We are looking for an organised and digitally capable individual who is interested in transitioning into the asset-management industry.

This role is suitable for candidates with prior experience in executive assistance, personal assistance, business administration, client servicing, accounting administration, legal/corporate services or other professional-support functions who wish to develop a career in financial services.

The successful candidate will receive structured training and on-the-job development in client servicing, investment operations, transaction processing, reporting, financial-services workflows and digital process improvement.

Key Responsibilities

. Coordinate client and investor meetings and follow up on agreed action items.

. Assist with client onboarding, subscription/redemption documentation and maintenance of client records.

. Prepare client meeting materials, reports, presentation packs and approved portfolio information.

. Liaise with fund administrators, custodians, brokers, banks and other service providers on operational matters.

. Assist with transaction processing, operational documentation and record keeping.

. Monitor outstanding operational items and escalate exceptions where required.

. Assist with post-trade checks, reconciliations and maintenance of transaction records.

. Compile portfolio and client information for periodic reporting.

. Maintain internal trackers, checklists and control records.

. Assist with preparation of management reports, factsheets and operational reports using approved data.

. Use Excel, Microsoft 365, AI and workflow-automation tools to improve recurring administrative and operational processes.

. Support selected senior-management meetings by preparing agendas, meeting materials, minutes and action lists.

. Provide limited executive-administration support where required.

The substantive role will focus on client service and investment operations, rather than general secretarial duties.

Candidate Requirements

. At least 2-6 years of working experience in areas such as:

. Executive Assistant / Personal Assistant

. administration or business support

. client servicing

. legal or corporate-secretarial support

. accounting or finance administration

. project coordination

. professional-services support.

. Diploma, Higher Nitec or degree in Business Administration, Accounting, Finance, Management, Legal Studies or another relevant discipline.

. Good written and spoken English.

. Strong organisational and follow-up skills.

. Good attention to detail and ability to work accurately with documents and data.

. Comfortable using Microsoft Word, Excel, PowerPoint and Outlook.

. Willingness to learn and use AI, automation and other digital productivity tools.

. Ability to handle confidential information appropriately.

. Interest in developing a long-term career in asset management or financial services.

Prior investment-management experience is not required.

Candidates with strong administrative or executive-support experience who wish to make a career transition into financial services are particularly encouraged to apply.

Preferred Skills

Experience in any of the following would be useful but is not essential:

. preparing management reports or presentation materials

. maintaining client records

. basic accounting or reconciliation

. Excel pivot tables, lookup functions or data checking

. Microsoft Power Automate or similar workflow tools

. AI productivity tools

. working with senior management or external professional-service providers.

Training Provided

The successful candidate will undergo structured training and supervised on-the-job development covering areas such as:

. overview of asset management and investment funds