About Us
MINDSG Ltd has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.
Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.
MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs lifespan.
These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.
Job Description
General Admin Work
- To maintain and improve the department clerical and office forms, photos of residents Home/ Hostel / Children's Wing, records and filing system.
- To prepare and record minutes of staff meetings when necessary.
- To prepare and photocopy all documents required by staff.
- To be in charge of posting and mailing matters.
- To ensure proper filing of documents.
- To be responsible for opening and closing the general Office when necessary.
- To prepare and submit all necessary reports punctually as required by the operations of Home/ Hostel/ Children's Wing
- To handle, process and control in-coming and out-going telephone calls and faxes.
- To handle appropriately on all enquiries on Home/ Hostel/ Children's Wing matters.
- To manage and handle external vendors pertaining to purchases and facility matters.
- Take on additional responsibilities or tasks as assigned by Head of Home/ Hostel/ Children's Wing.
Monetary / Donation Matters
- To keep and maintain the petty cash account.
- To be in-charge of collection of maintenance fees, school pocket money and miscellaneous expenses for the residents from parents/ guardians and to do all necessary administrative works to manage the accounts.
- To keep records of all donations and maintain good relations with donors.
Inventory
- To maintain the operational readiness of all the office equipment and facilities and to improve inventory system and security and efficient use of the equipment.
- To maintain and update all the inventory lists of Home/ Hostel/ Children's Wing.
Purchaes
- To assist in sourcing for quotation and process order, purchase, delivery of good and services according to procedures
Staff Matters
- To maintain and update staff muster and personal confidential files.
- To process and keep necessary records of all staff claims.
- To process and prepare staff renewal, replacement and medical.
Residents Matters
- To maintain and update residents muster and assist the social worker in preparing the Social Work and Resident's Confidential File.
- To assist staff in preparing training and visual aids.
- To assist in resident's admission procedures when necessary.
Volunteers Matters
- To maintain and update volunteers muster list and records.
- To assist in volunteer management when necessary.
Qualification & Skills
- Minimum GCE O Levels/ ITE/ Diploma
Other Information
- Effective and good interpersonal and communication skills.
- Computer literacy skills - MS Word, Excel, Powerpoint.
- Simple basic accounting skills.
- Work Location at Hougang
