Centre Admin Assistant, Infectious Disease Emergency Response (1-year contract)

Job Title: Centre Admin Assistant, Infectious Disease Emergency Response (1-year contract)

University-Level Unit: Yong Loo Lin School of Medicine

Faculty/Department-Level Unit: Dean-Med-Centre for Infectious Disease Emergencies

Employee Category: Executive & Administrative

Posting Start Date: 30/09/2026

Location_ONB: Kent Ridge Campus

Job Description

Job Responsibilities:

• Centre Operations and Administrative Support
• Provide secretarial and administrative support to the Centre Director.
• Provide general operational and administrative support for the centre, including efficient day-to-day office operations managing facility resources.
• Manage processing via University systems, handling procurement, invoice processing, and expense claims.
• Faculty Logistics & Event Coordination
• Coordinate logistics for local and visiting faculty, encompassing flight itineraries and accommodation.
• Execute on-ground logistics for academic courses, meetings, and centre events, including venue procurement, vendor liaison, and material preparation.
  
  

 

• Enquiry Management and Communication
• Manage departmental enquiries across various channels from prospective students, partners, and external stakeholders, providing accurate advisory on the Centre's current and future training and educational offerings.
  
  

 

• Marketing & Programme Support
• Support CIDER's marketing initiatives by assisting in the development, update, and distribution of promotional materials.
• Coordinate on-site logistics for outreach activities, recruitment fairs, and programme exhibitions.
  
  

 

• Information & Process Management
• Update administrative workflows and standard operating procedures (SOPs) to enhance departmental efficiency.
• Maintain and update department website with the latest information.
  
  

Qualifications

Job Requirements

• Diploma with more than 6 years in related field
• Proven experience in complex operations, academic administration, or event management.
• Strong working knowledge of institutional procurement and finance processing is key to seamlessly managing vendor contracts, class logistics, and faculty payments.
• Highly detail-oriented with a proactive, self-starter approach to anticipating operational needs, identifying logistical gaps, and setting and achieving goals.
• Clear communicator
• Proficient in the Microsoft Office Suite.
• Excellent Microsoft Excel and analytical skills required for rigorous data management, logistical tracking, and driving continuous improvement reporting.
• Skill managing social media accounts and website