Job Description
Summary:
Roles at this level are engaged in prescribed, reactive work, performing straightforward tasks within established routines and procedures and under regular or direct supervision. They involve responding to routine queries/issues/circumstances and referring any unusual or non-routine situations to others. The work is typically to short deadlines, providing courteous and effective service to others.
Apply today to discover how you can make a meaningful impact with Hawksford Singapore.
Principal Accountabilities:
- Provide outstanding Front of house service at the reception area and partake in reception duties: Greeting clients and answering main line telephone calls
- Assist with the daily scanning of all incoming mails, with saving of scans and notifying internal and external stakeholders according to internal processes. (Including collection of mails from the Postbox and monthly/quarterly mail redirection services)
- To contact Building Management, Interior Design company, Pest Control, Cleaning company and Plants/landscaping where advised by the Business Support Administrators/Supervisors on any issues/office tasks
- Requisition, Procurement and monitoring of Office and Pantry supplies including name card and IT equipment ordering
- To participate in weekly or ad hoc Post office or bank runs when required
- Assist the Marketing Manager in preparing office facilities where client events are held onsite
- Assist with Asia Operations initiatives, administrative ad-hoc projects, business and process improvements relating to physical documentation, mails and offsite storage
- Share and Impart knowledge with Business Support Team colleagues on tasks
- Such other duties as the management may at times reasonably require. This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment.
Skills Required:
- Preferably at least 2 years of experience in an administrative role.
- Diploma holder in any relevant field.
- Good knowledge and application of Microsoft Office
Attitude Required:
- Meticulous and discreet in handling confidential information
- Able to work well with both internal and external stakeholders.
- Attention to detail is essential.
- Able to adhere to tight deadlines.
- Good self-learning ability, proactive work attitude.
- Good team spirit, excellent communication and problem-solving skills.
If you are looking to join a dynamic and growing firm where you can develop your career while working with an international client base, we would be delighted to hear from you.
Our Office Charter
Five simple behavioural promises that will create an amazing and highly productive working environment at Hawksford.
No Hierarchy
We all have an equal right to enjoyment and use of all spaces, regardless of job level or department
Have Fun
Be happy and never be afraid to laugh, enjoy yourself, and create magic moments for others
Say Hi
The office is designed for interaction, so be proactive to build new relationships and spread positive energy on your way
Respect Everyone
We are all different, and that's a good thing! Be patient, kind and appreciative of these differences
Be Flexible
Bring a positive attitude with you into the office and always be receptive to change.
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