Job Scope:
As an Executive Manager / Assistant Director in the Business Planning & Management Branch of ASPD, you will complement the Senior Assistant Director to ensure that the department's operations align with Whole-of-Government (WOG) policies and guidelines. You will oversee corporate governance in contract and office space management, while fostering collaboration across ASPD branches and the client's divisions.
The role and responsibilities are outlined below:
Leadership and Stakeholders Management:
- Lead and mentor a team of officers to achieve department's objectives.
- Review, refine, and implement policies and processes for administrative services.
- Support financial management, project coordination, access reviews, and IT system administration as needed.
Office Space Management:
- Develop and execute space optimization strategies to enhance workplace efficiency.
- Manage tenancy agreements, including cost analysis, budget planning, approval submissions, and timely renewals.
- Ensure compliance with WOG regulations for office space allocation and utilization.
Procurement and Contract Oversight:
- Oversee the end-to-end contract life cycle, from user requirement gathering to tender evaluation and vendor appointment.
- Supervise contract administration to ensure adherence to specifications and performance standards.
- Conduct market research to identify and engage reliable suppliers, driving cost-effective procurement
Requirements:
Experience & Skills:
- 7-8 years of relevant experience in administration, procurement, or strategic planning (public sector preferred).
- Proven leadership in team management and stakeholder engagement (internal teams & vendors).
- Strong analytical, problem-solving, and conceptualization skills with the ability to synthesize complex information.
- Excellent written and verbal communication, including policy drafting and executive presentations.
- Confidence in liaising with senior management and cross-functional teams.
- Adaptability to both desk-based and operational tasks, with high resilience in a dynamic environment.
- Meticulous, resourceful, and adept at multitasking under tight deadlines.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint).
Preferred Qualifications:
- Familiarity with Instruction Manual (IM) on Procurement, GeBIZ, and GeBIZ Management Console (GMC).
Location: Scotts Road
Working Arrangement:
Mondays to Fridays
Salary: depending on relevant experience
Permanent Position
EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI
