Overview
Who are PM Group
PM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of over 3,700 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental sectors. We are 100% employee owned so work together to make our company successful.
Job Overview
We are seeking a proactive and detail-oriented Business Development & Marketing Coordinator to support PM Group's operations in Singapore. The role will serve as a key liaison for the Singapore team, coordinating business development, marketing, and proposal activities while ensuring effective communication, streamlined processes, and high-quality deliverables.
This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities across administrative, marketing, and business development functions.
What We Offer
- Structured on-the-job mentorship from experienced BD and technical professionals.
- Exposure to a wide range of engineering consultancy projects across multiple sectors.
- Clear career progression pathway within the Business Development and Marketing function.
- A collaborative and supportive team environment with opportunities for professional development.
- Join a growing, employee-owned global consultancy business in the life sciences sector.
Responsibilities
Tender, Proposal & RFP Management
- Coordinate and manage the end-to-end lifecycle of tenders, Requests for Proposal (RFPs), and expression of interest (EOI) submissions.
- Coordinate internal stakeholders across technical and project teams to gather inputs for proposals and client presentations.
- Maintain a centralised tender calendar, track submission deadlines, and ensure timely delivery of all bid documents.
- Manage pre-qualification documents, company profiles, and capability statements, keeping them updated and submission-ready.
- Coordinate post-bid activities including debrief sessions, win/loss analysis, and lessons-learned documentation.
- Liaise with clients and procurement teams on clarifications and bid queries during the pre-bidding phase.
CRM Management & Client Visit Tracking
- Own and maintain the company's Customer Relationship Management (CRM) system, ensuring data integrity, completeness, and regular updates.
- Track planned and completed client visits, proactively reminding Key Account Managers (KAMs) of upcoming engagements and follow-up actions.
- Monitor and report on the status of client interactions, opportunities, and pipeline progress.
- Generate regular CRM reports and dashboards for management review, highlighting key metrics such as win rates, active opportunities, and client engagement frequency.
- Coordinate logistics for client meetings, site visits, and hospitality events as required.
Marketing & Brand Management
- Develop and maintain marketing collateral including company brochures, project profiles, capability statements, and presentations.
- Manage the company's digital presence, including LinkedIn, and other relevant platforms.
- Coordinate the planning and participation in industry events, conferences, and networking forums.
- Assist in drafting client communications, newsletters, and targeted outreach campaigns.
Client & Stakeholder Relationship Support
- Support Key Account Managers in preparing meeting agendas, briefing packs, and post-meeting summaries.
- Maintain an organised record of client preferences, key contacts, and relationship history within the CRM.
- Assist in onboarding new clients and managing client satisfaction touchpoints.
Administrative & Reporting
- Maintain a structured repository of all BD and marketing documents, proposal archives, and client correspondence.
- Prepare weekly and monthly BD activity reports for management, tracking pipeline health and key milestones.
- Support budget tracking for BD and marketing initiatives.
- Assist in coordinating internal BD meetings, preparing agendas, and distributing minutes.
Qualifications
Education
- Bachelor's Degree in Business, Marketing, Communications, Engineering, or a related discipline.
- Fresh graduates are welcome to apply. Candidates with 12 years of relevant internship or working experience will have an added advantage.
Skills & Competencies
- Proficient in Microsoft Microsoft 365 (Word, Excel, PowerPoint, Copilot)
- Organised and detail-oriented, with the ability to manage multiple tasks and deadlines simultaneously.
- Meticulous attention to detail, especially in proofreading and quality-checking proposals and documents.
- A proactive attitude with a willingness to learn and take initiative in a fast-paced professional environment.
- Strong team player who communicates effectively across different levels of the organisation.
- Interest in the engineering, construction, or professional services sector is highly desirable.
