Business Administrator

Main Activities: (main day-to-day activities and the outputs of the position the individual is expected to deliver)

Proposal & Tender Administration

• . Assist in preparing and compiling quotations, proposals and tender submissions.
• . Coordinate collection of supporting documents from internal stakeholders.
• . Ensure proposal and tender documents are submitted accurately and within deadlines.
• . Maintain proposal and tender trackers.
• . Organize and archive tender and proposal documentation.

Business Development Support

• . Provide administrative support to Business Development Team.
• . Monitor customer procurement portals such as GeBIZ and client vendor portals for tender opportunities.
• . Assist in customer onboarding, vendor registration and pre-qualification activities.
• . Prepare business development reports and presentations.
• . Support customer meetings and business events.

Quotation & Estimation Support

• . Support and assist in estimation.
• . Prepare standard quotations using approved pricing templates.
• . Assist with gathering costing information from inter-departments and suppliers.
• . Update quotation trackers and maintain pricing records.
• . Support Business Development team in preparing commercial submissions.

ERP Administration

• Create Prospects, RFQs, quotations and sales orders in ERP system.
• Update customer records and opportunity pipelines.
• . Maintain accurate data and reports within ERP systems.
• General Administration
• . Coordinate meetings and maintain department records.
• . Prepare internal reports and presentations.
• . Support document control and record management activities.
• . Handle general correspondence and customer requests.

Qualifications / Experience (Academic qualifications as well as experience)

• . Diploma in Business Administration, Marketing, Engineering, or related discipline.
• . 1 to 3 years of administrative, sales support, customer service or business support experience.
• . Fresh diploma graduates with strong administrative skills may be considered.
• . Experience in estimation (Scaffold, Insulation and Painting Trade Services), supporting quotations, tenders or proposals will be an advantage.
• . Proficient in Microsoft Excel, Word and PowerPoint.
• . Comfortable working with spreadsheets and data entry.
• . Good document formatting and presentation skills.

Key Relationships (The list of positions the job-holder most frequently interacts with)

Internal Stakeholders

• . Commercial Manager
• . Business Development Team
• . Operations Team
• . Procurement Team
• . Finance Team

Key Performance Indicators

• . On-time submission of proposals and tender documents
• . Timely preparation and issuance of quotations
• . Accuracy of proposal and tender documentation
• . Completion of customer registrations