Building Executive

Key Responsibilities:

Manage Building Facilities and Asset Operations

. Supervise, train and guide Technicians, Assistant Technicians and Handymen to ensure maintenance activities are performed in accordance with organisational standards and procedures.

. Plan, coordinate and monitor daily maintenance activities and manpower deployment.

. Conduct routine inspections of guestrooms, apartments, offices, meeting rooms, common areas and external facilities to identify defects and maintenance requirements.

. Monitor the overall condition of building assets and coordinate rectification works relating to building fabric, architectural finishes, waterproofing, roofing, ceilings, walls, doors, flooring and related facilities.

. Review maintenance requests and service reports to ensure timely completion and customer satisfaction.

. Investigate complaints, defects and facility-related issues and recommend corrective actions.

. Maintain proper records of maintenance activities, defect reports and asset condition assessments.

. Monitor housekeeping and workplace standards within areas under responsibility.

Project Coordination and Asset Enhancement

. Assist the Maintenance Manager in planning, coordinating, implementing and monitoring refurbishment, renovation, upgrading and asset enhancement projects.

. Coordinate with consultants, contractors, suppliers and internal stakeholders throughout project execution.

. Monitor project programmes, site activities and work progress to ensure timely completion.

. Conduct site inspections to ensure workmanship, materials and completed works comply with specifications and quality standards.

. Review shop drawings, material submissions, work schedules and contractor documentation where applicable.

. Assist in project budgeting, quotation evaluation and procurement processes.

. Participate in project meetings and prepare progress updates and reports.

. Coordinate testing, commissioning, handover and defect rectification during project completion.

. Maintain project records, reports, drawings and documentation.

Contractor and Vendor Management

. Supervise contractors and service providers carrying out maintenance, repair and project works.

. Ensure contractors comply with organisational requirements, safety regulations and approved work procedures.

. Monitor contractor performance, workmanship quality and work progress.

. Verify completed works and recommend certification of contractor claims where applicable.

. Assist in evaluating contractor performance and recommending service improvements.

Drive Safety, Compliance and Sustainability

. Ensure compliance with Workplace Safety and Health (WSH) requirements, company policies and statutory regulations.

. Conduct regular site inspections and follow up on corrective actions for unsafe conditions.

. Ensure contractors comply with safety requirements and permit-to-work procedures.

. Support fire safety, emergency preparedness and business continuity initiatives.

. Ensure works comply with environmental sustainability requirements and organisational objectives.

. Promote energy-saving and resource conservation initiatives within areas under responsibility.

Performance Management and Continuous Improvement

. Monitor staff attendance, work performance and productivity.

. Provide coaching, guidance and on-the-job training to team members.

. Assist in performance appraisal and staff development programmes.

. Identify opportunities to improve facility operations, maintenance efficiency and customer service standards.

. Recommend process improvements, cost-saving measures and operational enhancements.

. Participate in continuous improvement initiatives and departmental projects.

Others

. Assist in all official events and functions of the organisation.

. Support emergency response and crisis management activities when required.

. Perform any other duties assigned by the Maintenance Manager or Management.

Requirements:

. Diploma, Higher NITEC or equivalent qualification in Facilities Management, Building Services, Mechanical Engineering, Electrical Engineering or a related discipline.

. Professional certifications in Facilities Management, Project Management, Workplace Safety and Health or related fields will be an advantage.

. Minimum 5 years of relevant experience in facilities management, building maintenance or hotel engineering operations.

. Experience in refurbishment, renovation, fit-out, upgrading or asset enhancement projects.

. Experience in contractor and vendor management.

. Experience in hospitality, commercial, institutional or mixed-use developments is preferred.

. Strong project coordination and organisational skills.

. Good contractor, stakeholder and vendor management abilities.

. Good communication and interpersonal skills.

. Ability to manage multiple projects and priorities concurrently.

. Strong analytical, planning and problem-solving skills.

. Ability to read drawings, specifications and project documentation.

. Customer-oriented with strong attention to detail.

. Proficient in Microsoft Office applications.

. Willing to work beyond normal office hours, weekends and public holidays when required.