To maintain efficient and smooth running of the Department's administrative and secretariat functions
Arrange booking of meeting rooms/venues for meetings, conferences, events and facilitate the necessary meeting logistics including scheduling, materials preparation and attendance coordination.
Perform the department's administrative and secretariat function, including writing minutes for department meetings
Provide administrative support for the onboarding of new staff e.g. facilitating timely setup of systems, access, reporting templates and orientation to team processes.
Review and manage incoming correspondence, ensuring timely follow-up and responses.
Establish and maintain files, version control and documentation of office correspondences, circulars, minutes of meeting and confidential information etc to ensure consistency and efficiency.
Consolidate and clean data from multiple data sources and stakeholders into reports, dashboards and presentation decks.
Any other duties as assigned by Reporting Officer and/or designate
Job Requirements
Diploma in any discipline
Prior experience in an executive assistant, reporting or operations support role is an advantage.
Proficient in Microsoft Word, Excel, Powerpoint and able to generate quality reports and presentations
Meticulous, with good organizational and coordination skills
Collaborative team player with a service-oriented mindset.
Proactive and comfortable working in a deadline-driven environment.
