Associate Executive (Admin), Nursing Department

Job Description:

• Serve as a Receptionist, greets, directs and gives non-professional factual information to patients and relative.
• Assist the nurse in tracing patient's blood result and CXR report through ECLIPSYS-Sunrise
• Assist in traffic control of patients and relative by directing them to the correct counter.
• Communicate patient's requests to Staff Nurse when needed.
• Keys in the Appointment data entry for next day TCU.
• Arrange discharged case notes for H/A to dispatch to appropriate Clinic for next day's appointment.
• Assist to arrange ad-hoc appointment for patient.
• Check and maintain and ensure availability and adequate office supplies.
• Raising of purchase requisition as required
• Ordering of patient's snack according to needs.
• Handle internal and external enquiries. Give appropriate advice, direct calls to appropriate department and personnel.
• Attend to incoming faxes.
• Maintain confidentiality of information at all times.
• Maintain proper filing of circulars and minutes of meeting.
• Coordinate the distribution of minutes and reports.
• Coordinate and provide all clerical functions related to Day Surgery:
• Assist Nurses in checking and tracing case notes process.
• Ensures pre-operative case notes are arranged neatly according to surgery dates.
• Maintain proper records of case notes movement daily.
• Assist Nurses to trace any blood and investigations test results.
• Ensure pre-operative case notes are arranged accordingly to OT sessions.
• Ensure abnormal ECG for Anaesthetist review are sent to Operating theatre.
• Liaise or fax to Anaesthetists any abnormal ECG and results when necessary
• Assign anaesthetist as per surgical need
• Support and coordinate department's TRS (Temperature Recording System) record.
• Report any faults to Facility Management Department and follow up that jobs are completed
• Perform any other duties as assigned by Supervisor.
• Filling and ordering of consumables/ implants used
• Ensure tidiness and cleanliness of the work station
• Ensure a safe and pleasant working environment according to workplace safety and health regulations.
• Attend yearly fire safety awareness talk and be responsible with emergency procedures.
• Ensure consumables/ implants are not stock out for surgical use.
• Performs and practices Standard Precaution at all times.
• Attends Infection Control seminar.
• Work harmoniously with team members to facilitate safe practices.
• Participate in SNEC activities
• Attends staff meetings
• Attends Continuing Education training regularly

Job Requirements:

• Diploma or Higher Nitec/ GCE N/ O / A level
• Experience in procurement role will be a great advantage
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint)