Associate (Accounts Payable)

What you'll do:

As an Associate Accounts Payable, you will play an integral role in supporting the Group Finance function by managing end-to-end accounts payable activities across multiple entities.

• Scan and register invoices using P2P and Horizon systems (or equivalent), ensuring all documentation is matched or queries are raised promptly.
• Review supplier statements regularly, keeping accounts up to date by obtaining missing invoices as needed and completing detailed reconciliation spreadsheets.
• Respond efficiently to emails from Group Finance mailboxes, providing timely information and resolving queries as they arise.
• Check tasks and trays within the P2P system (or equivalent), addressing outstanding issues and ensuring all queries are managed appropriately.
• Verify submitted expense claims before cost centre head approval, ensuring compliance with company policies and accurate coding of expenses.
• Prepare urgent manual payment requests when required, posting journals for manual payments from bank reconciliations including foreign currency transactions.
• Complete weekly supplier and expense BACS runs as well as currency CHAPS payments, ensuring all payments are processed accurately within deadlines.
• Chase outstanding P2P troubleshooting queries, collaborating with colleagues to resolve issues quickly and maintain workflow efficiency.
• Perform regular supplier statement reconciliations, reporting on key performance indicators such as aged supplier listings, invoice clearance rates, prepayments, and VAT reverse charges.
• Support ad hoc requests including providing information for Group VAT returns, planning for internal/external audits, year-end processes, AP cover for Real Estate functions, annual archiving, and participation in Group Finance projects.