Job Description
1.Facilities Policy & Governance
- Develop, review and maintain facilities management policies, standards, and guidelines in line with regulatory, and internal policies requirement.
- Ensure facilities policies aligned with Head Office, operational resilience, and business continuity
- Coordinate periodic policy reviews and manage approval workflows
- Support audit, inspection, and compliance reviews relating to facilities management
- Track policy exceptions, deviations, and remediation action
2. Planning & Administration
- Assist in the development of short-and long-term facilities plans aligned with business growth and transformation needs
- Support facilities planning activities including space planning, occupancy planning, and workspace strategy initiatives
3. Budgeting and Cost Administration
- Support annual facilities budget planning and forecasting exercises
- Monitor and review facilities related expenditures against approved budgets
- Coordinate purchase requests, contracts, and invoice processing in accordance with procurement and financial controls
- Prepare cost analysis, variance reports, and management dashboards
4. CapEx vs OpEx Determination
- Apply bank guideline, accounting standards IFRS to determine whether a facilities purchase should be treated as capital expenditure (CapEx) or operating expenditure (OpEx)
- Liaise with Finance to resolve ambiguous cases
5. Vendor & Contract Administration
- Maintain facilities vendor contracts, service level agreements and renewal notice
- Maintenance of Master Vendor List, support vendor onboarding, Third party Risk Management TPRM process
- Coordinate periodic vendor reviews and documentation for governance and audit purposes
6. Head Office Reporting and Continuous improvement
- Prepare regular Reporting to Head Office
- Identify opportunities to improve facilities policies, processes, and administrative controls
Job Requirements
- Degree or other Tertiary education in Business Administration or Facilities Management
- Experience in Facility Management / Corporate Real Estate of at least 3-5 years
- Proficient in MS Office (Excel, Word, PowerPoint, Outlook)
- Strong communication skills (written and spoken)
- Prior working experience in Banking, corporate or regulated environment operations is an added advantage
- Working knowledge of finance and accounting is a plus to better understand financial implications and support effective decision-making.
- Meticulous, attention to details and accuracy
- Team oriented
