Assistant Manager, Secretarial

About the Role

The Assistant Manager, Secretarial reports to the VP Corporate and Regulatory Affairs and supports the General Counsel who is also the named Company Secretary. The role undertakes all corporate secretarial matters and regulatory affairs for Generali entities in Malaysia and supports the implementation of requests and instructions from the Generali Group Head Office (GHO), ensuring timely and high-quality submissions.

Key Responsibilities:

1.Take responsibility for all company secretarial matters and/or work in supporting the Company Secretary to provide quality support and advice to the management of Generali Malaysia entities.

• Undertake, manage and execute secretarial works, including Board and Board Committees meeting management, statutory, BNM and SSM filings, management of corporate and statutory records, and preparation of board and shareholders resolutions for all Generali entities in Malaysia.
• Draft and prepare minutes for Board and Board Committee meetings.
• Provide quality support and advice to management on company secretarial matters.
• Provide advice across the organization on company law and governance matters relating to the Board and Board Committees.
• Coordinate with regional offices and external service providers on company secretarial matters.
• Perform regulatory monitoring and support regulatory compliance initiatives.
• Assess and implement tools to improve the efficiency of company secretarial management, including board management tools.

2.Where required, provide active support to General Counsel regarding Malaysian corporate matters, lead and/or take an active role in strategic projects, both local, regional and global, support to GHO on M&A and other corporate transactions.

Qualifications & Experience

Education

• Degree with honours from a recognized university or equivalent qualification.
• Company Secretary qualification is required.

Experience

• At least 3-5 years of post-qualification experience in a corporate or company secretarial department of a public or private company, ideally within the insurance industry, regulated businesses, or a secretarial firm.
• Knowledge of best practices and statutory compliance applicable to the area of work.