Assistant Manager (Professional Standards & Training)

Job Scope:

1. Medical School Portfolio

a. Assist the team in meeting the project timelines for the implementation of national initiatives for medical schools. This includes assisting with and closing enquiries from the stakeholders on a timely basis.

b. Work with internal and external stakeholders to ensure healthcare students undergo clinical training as planned.

2. Faculty Development

a. Assist the team in meeting project timelines for the review of the MOH Faculty Development Framework.

b. Verification of Faculty Development (FD) Claims:

i. Thoroughly Check Claims: Ensure FD claims are accurate, comply with guidelines, and include proper documentation.

ii. Manage Claims-Related Queries: Act as the point of contact for queries, providing accurate and timely responses to stakeholders. Collaborate with team members to address complex enquiries, resolve discrepancies, and clarify claim details promptly to close the loop on outstanding matters.

iii. Maintain Organized Records: Keep detailed and systematic records of verified claims for auditing and reporting purposes.

3. Administration
Assist in the logistical planning and execution of meetings and/or ad-hoc events, including, but not limited to:

a. Drafting and sending seeting Invitations: Ensure accurate communication of time, date, venue, and agenda details.

b. Preparing Meeting Agendas: Consult with the team to align agendas with discussion objectives.

c. Coordinating Meeting Materials: Prepare presentations, handouts, or data summaries to support productive discussions.

d.Taking and Disseminating Meeting Minutes: Capture key decisions, action items, and next steps, followed by timely distribution to participants.

4. Any other duties as assigned

To excel in this role, the candidate must demonstrate a strong sense of accountability, attention to detail, and a proactive approach to managing tasks efficiently and effectively, with a focus on precision and follow-through.

Requirements:

• Degree in administration or relevant
• Strong sense of pro-activeness, urgency and accountability, and able to deliver results amidst competing deadlines.
• Exceptional attention to detail and accuracy.
• Highly responsible and able to follow through on tasks independently.
• Strong organizational and time-management skills to handle multiple responsibilities.
• Good communication skills to interact effectively with internal and external stakeholders.
• Meticulous, able to process numbers and perform data/case verification.
• Prior experience in healthcare or education sector will be an advantage.
• Acute sense in handling administrative work and managing projects.
• Strong in MS Office.

Working Hours: Mondays to Thursdays: 8.30am to 6pm, Fridays: 8.30am to 5.30pm (with one hour lunch break)

Contract Period: 30 March 2026 to 29 March 2027 (12 months)

Salary: $20/hr

Location: College Road

EA License No.: 96C4864 (Shanice Lim Xin Ni)
Reg. No.: R22110485