Key Responsibilities:
- Procurement
- Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities
- Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures
- Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
- Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.
- Systems and Processes
- Administer the procurement system
- Propose, review and update standard operating procedures
- Lead spend analysis and demand aggregation projects, and process automation initiatives
- Contracts Management
- Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner
- Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution
- Training
- Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres
- Draft and issue procurement advisories and quarterly newsletters
- Administration
- Process vendors registration and respond to enquiries
- Conduct review of purchase orders and support audits
- Perform filing and office management
- Any other duties assigned
Job Holder Requirements and Qualifications:
- Qualification: Degree with a minimum of 3 years relevant working experience; or diploma with a minimum of 5 years relevant working experience
- Experience: Experience in administering tenders and using procurement systems is a must
Other Knowledge / Skills / Attributes:
- Proficient in MS Word, Excel and PowerPoint
- Excellent organising, presenting and writing skills
- Able to work in a fast-paced environment
