Assistant Manager, Procurement

Key Responsibilities:

• Procurement
• Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities
• Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures
• Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
• Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.
• Systems and Processes
• Administer the procurement system
• Propose, review and update standard operating procedures
• Lead spend analysis and demand aggregation projects, and process automation initiatives
• Contracts Management
• Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner
• Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution
• Training
• Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres
• Draft and issue procurement advisories and quarterly newsletters
• Administration
• Process vendors registration and respond to enquiries
• Conduct review of purchase orders and support audits
• Perform filing and office management
• Any other duties assigned

Job Holder Requirements and Qualifications:

• Qualification: Degree with a minimum of 3 years relevant working experience; or diploma with a minimum of 5 years relevant working experience
• Experience: Experience in administering tenders and using procurement systems is a must

Other Knowledge / Skills / Attributes:

• Proficient in MS Word, Excel and PowerPoint
• Excellent organising, presenting and writing skills
• Able to work in a fast-paced environment