Job Summary:
We are seeking a highly motivated and detail-oriented Assistant Manager to join our Corporate Secretarial team. This role is a dual-function position, acting as both the Corporate Secretarial Manager and the firm's Registered Agent. The successful candidate will be responsible for managing a portfolio of corporate clients, ensuring compliance with statutory and regulatory requirements, and overseeing all duties related to acting as a Registered Agent for client entities.
Key Responsibilities:
Corporate Secretarial Duties:
- Manage a portfolio of local and international clients, ensuring timely compliance with relevant corporate laws and regulations.
- Handle all aspects of corporate secretarial work for both local and offshore companies, foundation, trust, fund services and others
- Provide advice on corporate governance, regulatory updates, and best practices to clients.
- Prepare and file statutory documents (e.g., annual returns, board resolutions, minutes, company incorporations, changes in officers/shareholders).
- Maintain and update statutory registers and corporate records.
- Assist in application for work passes and other immigration passes for clients
- Assist in and facilitate bank account opening
- Act as authorised signatory, company secretary and in fiduciary role.
- Handle confidential matters, contracts, documents and general correspondence.
- Assist with Ship registration and related services
- Liaise with regulatory authorities (e.g., Registrar of Companies, tax authorities) as required.
- Assist with restructuring, mergers, acquisitions, and liquidations of client companies.
- Act as nominee director on behalf of the company (employee has right to decline to do this role)
Registered Agent Duties:
- Act as the primary point of contact for entities where the firm is appointed as the Registered Agent.
- Ensure compliance with all regulatory obligations related to the Registered Agent role (e.g., entity formation, renewals, filings, record keeping).
- Maintain accurate records of beneficial owners, directors, and other key information as required under applicable legislation (e.g., AML/CFT requirements).
- Conduct periodic KYC/AML reviews in line with internal policies and regulatory expectations.
- Liaise with regulatory bodies and ensure timely submission of statutory filings and responses to queries.
- Monitor changes in legislation impacting Registered Agent responsibilities and update internal practices accordingly.
Ad-hoc Duties:
- Assist with occasional sales activities including but not limited to meeting with bankers and potential clients.
- Support team during clients meeting
Requirements:
- A Diploma or Degree in Law, Business Administration, Corporate Governance, or a related field.
- Fresh graduates are welcome to apply - training will be provided.
- Strong interest in corporate governance, regulatory compliance, and company law.
- Good organizational and time management skills, with attention to detail.
- Strong written and verbal communication skills.
- Proficiency in both English speaking and writing is essential.
- Chinese speaking ability is an advantage (to liaise with Mandarin-speaking clients or stakeholders).
- Ability to work independently and as part of a team.
- High level of integrity and professionalism.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- A willingness to learn and grow in a professional services environment.
- Pursuing or planning to pursue ICSA/CGI qualification is an advantage but not required.
