Assistant Manager, Office Operations (Contract, 2–3 Days per Week)

Assistant Manager, Office Operations (Contract, 2-3 Days per Week)

Role Overview

This role is responsible for the smooth operation of office with about 20employees. It ensures efficientday-to-day office functioning, strong vendor coordination, and successfuldelivery of workplace initiatives, including office relocation and spacemanagement, while maintaining a positive employee experience.

Key Responsibilities

• Manage office operations, including reception, mail, calls, couriers, and general administration
• Lead office move and relocation activities, including vendor coordination, reinstatement, logistics, and workspace setup
• Oversee office facilities, supplies, equipment, pantry services, and access control systems
• Maintain a well-run, safe, and professional office environment for employees and visitors
• Handle invoice processing, travel bookings (Egencia), and related administrative support
• Coordinate overseas visitor arrangements, including logistics and hospitality
• Manage relationships with vendors and landlords, including service delivery and lease matters
• Support reporting requirements, audits, and administrative submissions to Group
• Assist with employee engagement activities and office initiatives
• Support ad hoc projects and operational improvements as required

Requirements

• 5-8 years experience in office administration, facilities, or workplace operations
• Experience in vendor and stakeholder management
• Prior exposure to office relocation or workplace projects is an advantage
• Strong coordination, communication, and organisational skills
• Hands-on, proactive, and able to manage multiple priorities independently
• Experience in multinational or regional organisations preferred