Assistant Manager, Office Management & PMO Support (TGCH)

The role requires a candidate who can operate independently, manage a broad range of office,

workplace, administrative, and operational matters, and ensure the planning office is effectively

supported for project delivery, stakeholder engagement, and day-to-day operations in a

complex healthcare and institutional context.

Job Responsibilities

Office & Facilities Management

• Plan and coordinate office relocation and new office setup, including move-out, make-
  
  

good requirements, move-in, renovation works, and fit-out procurement, to ensure the

office is fully operational-ready according to stipulated timeline.

• Oversee day-to-day office and facilities operations to maintain a safe, functional, and
  
  

efficient work environment that supports hospital planning activities, including the

upkeep of furniture, utilities, shared amenities, and office infrastructure.

• Coordinate maintenance, repairs, improvement works, and resolution of office space
  
  

and facilities issues to support smooth operations.

• Ensure workplace safety, health, and fire safety requirements are met, including
  
  

maintenance of safety equipment, regulatory compliance, and coordination with Fire

Wardens on preparedness and emergency protocols, in line with organisational and

healthcare institutional requirements.

• Manage leasing matters, including landlord liaison, lease administration, renewals, and
  
  

compliance.

• Oversee pantry management and parking administration to support daily office
  
  

operations and staff needs.

• Liaise with IT and relevant teams to ensure workplace systems are reliable and
  
  

enhanced as needed.

• Coordinate with internal stakeholders, service providers, landlords, and external parties
  
  

to ensure timely resolution of office management matters.

Workplace Operations & Visitor Management

• Coordinate workstation provisioning and ensure each workspace is properly set up with
  
  

the required equipment and accessories.

• Manage workplace systems, including access cards, visitor management, and room and
  
  

resource booking systems.

• Manage visitor coordination and reception to ensure a seamless and professional visitor
  
  

experience.

• Establish and streamline workplace processes and workflows to improve operational
  
  

efficiency.

• Support business continuity and contingency planning for office operations, including
  
  

coordination during facilities, safety, or workplace system disruptions, to minimise

impact on hospital planning and project operations.

Vendor, Contract & Procurement Management

• Manage contracts for office space, facilities services, and workplace systems.
• Serve as the primary point of contact for vendors, including cleaning, security,
  
  

maintenance, IT, and utilities providers.

• Monitor vendor performance, service standards, and contractual compliance.
• Drive cost-effectiveness and continuous improvement in vendor services.
• Oversee procurement of office supplies, equipment, and services, including vendor
  
  

sourcing and onboarding.

• Manage the delivery, commissioning, inventory, tracking, maintenance, and issuance
  
  

and return of office assets, equipment, and supplies.

• Maintain office records, documentation, and administrative systems, including
  
  

contracts, inventories, access records, and standard operating procedures.

• Monitor office-related expenditure, track spending against budget, and support cost
  
  

planning and financial reporting for office operations.

Administrative & Team Support

• Provide administrative support to the TGCH team and leadership, including calendar
  
  

coordination, meeting support, and preparation of reports and presentations, for

internal healthcare planning discussions and stakeholder engagements.

• Support staff onboarding, workspace setup, offboarding, and engagement activities.
• Coordinate office-based events, meetings, and hosted visits, including logistics, vendor
  
  

coordination, room setup, and onsite support, particularly for healthcare, institutional,

and external stakeholder engagements

• Degree in Business Administration, Office Management, Facilities Management, Project
  
  

Management, Healthcare Administration, or a related discipline.

• 3-5 years of relevant experience in corporate office management, administration,
  
  

facilities coordination, workplace operations, or project support, preferably within a

healthcare, hospital, academic medical, or other institutional environment.

• Demonstrated experience in office setup and relocation, vendor and contract
  
  

management, procurement coordination, and budget tracking within healthcare or other

institutional operating environments will be a strong advantage.

• Strong organisational, coordination, and stakeholder management skills, with the ability
  
  

to work independently, exercise sound judgement, and manage multiple priorities in a

fast-paced environment.

• Good communication and interpersonal skills, with the ability to engage effectively with
  
  

internal stakeholders, external partners, and service providers.

• Strong digital proficiency, including the ability to use emerging AI-enabled productivity
  
  

tools to support coordination, document preparation, reporting, information

management, and workflow optimization.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and
  
  

Outlook.