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Job Description
About Us
NUS Medicine and the Institute for Health Metrics and Evaluation (IHME), University of Washington School of Medicine, have launched the NUS-IHME Global Burden of Disease Research Centre-a new regional hub that serves as a key analytical engine for Southeast Asia and the surrounding region. The Centre delivers rigorous scientific evidence to support decision-making, enabling regional leaders to translate data and research insights into effective health policy and action.
About the Role
We are seeking an Assistant Manager to support the operational administration of the Research Centre. This role provides day-to-day coordination and administrative support to the Centre Director, helps maintain institutional relationships, coordinates internal and external communications, supports grant portfolio administration for sound financial management, and contributes to implementing processes and tools that enable an efficient, high-performing research environment.
Key Responsibilities
Centre Operations & Administrative Support
- Support the Centre Director in daily administrative operations, including procurement and facilities management, to ensure smooth Centre functioning and minimise administrative burden on researchers.
- Coordinate complex schedules, meetings, and engagements across multiple time zones, ensuring timely follow-up on action items.
- Support end-to-end grant management (pre- and post-award), including proposal budgeting, post-award compliance, reporting, forecasting, and audit readiness.
- Assist with financial planning and resource allocation to support the Centre's long-term sustainability.
- Coordinate relationships and engagements with key external stakeholders (e.g., MOH, IHME, philanthropic foundations) and internal partners (e.g., NUS/NUHS faculty) to align objectives and support initiatives.
- Support internal and external communications, ensuring effective coordination across stakeholders.
- Liaise with the HR office and support HR-related functions including recruitment, onboarding, and performance management, to build and sustain a strong support team.
- Support the Director by triaging inquiries, managing executive priorities, and preparing decision-support materials to maximise the Director's focus on scientific leadership and external advocacy.
Qualifications
- Bachelor's degree
- Minimum 4 years of experience in research administration or general management
- Demonstrated experience engaging diverse stakeholders, such as government ministries (e.g., MOH), international organisations (e.g., IHME), and philanthropic foundations
- Experience supporting the grant lifecycle (pre- and post-award)
- Highly organised with strong project management skills able to manage multiple workstreams, competing deadlines, and complex schedules across different time zones
