Assistant Manager/Manager (Accounts Payable)

Overall responsible for the efficient management and smooth running of the accounts payable function including fixed assets accounting and the payment of all company invoices in a timely manner.

Accounts Payable function

• Handle full spectrum of accounts payable.

• Supervise and guide the accounts payable team to ensure compliance to accounting policies and standard operating procedures.

• Ensure purchases documents received are completed, properly approved and accounted in the accounting system in a timely and accurate manner.

• Ensure timely and accurate submission of WHT.

• Ensure complete compilation of agent commission and royalties records.

• Ensure month end and year end closing activities are completed within deadlines.

• Close liaison with GL team and follow up on bank reconciliation items.

• Approve creation of new vendors n Navision.

• Supervise and guide PO users and PO approvers on the Navision system.

Cash Flow Management

• Prepare monthly cash flow projections.

• Assist to manage cash flow efficiently.

• Close monitoring of funds to ensure sufficient funds are available for payment.

• Liaise with operations on expected cash collections and manage payment outstanding.

Management Reporting

• Ensure timely month and year end closing of AP subledger.

• Ensure expenses accounted are complete and accurate.

• Prepare relevant AP reports for month end closing and year end closing.

• Prepare relevant expenses variance analysis for management reports.

• Prepare and review monthly audit schedules.

• Prepare relevant data for board deck.

Forecasting/Budgeting

• Assist in preparing forecasts and budgets of direct cost and expenses, where applicable

Outsource vendor management

• Oversees the outsource vendor performance.

• Guide and ensure outsource vendor meet the daily/required deliverables.

• Provide feedback to the outsource vendor.

• Ensure Desk Top Process are updated regularly or when required.

Ensure compliance to Edutrust and Audit requirements in relation to:

• Payment Control processing.

• Regular review and updating of documents for Edutrust (CPE) requirements.

• Assist in audit process and liaise with external auditor for submission of audit request report.

Resolve operational issues and acts as a business partner to various business units

• Correspondence and follow up on queries from both internal and external parties.

Fixed assets related matters

• Ensure fixed assets are accounted accurately and tagged appropriately when required.

Others

• Any other ad-hoc duties as required by the company from time to time.

Job Requirements

• Degree in Accounting with 5-7 years of experience.

• Possess integrity and ability to exercise discretion in confidential matters.

• Meticulous, Proactive, independent and able to work under pressure.

• Good interpersonal skills to liaise with internal departments/trainers/vendors.

• Familiar with Navision or similar accounting system.

• Competency in MS Office particularly in Excel skills.

• Ability to multi-task and work in fast-paced environment and under tight deadlines.