Assistant Manager, Events & Recognition #NJN

The Job

Procurement & Budget Management

. Prepare, monitor and manage projects budget/ event expenses and deliverables while ensuring a highly desirable event for qualifiers to attend.

. Follow internal procurement processes, prepare all necessary documentations, ensure necessary expenditure approvals are obtained and coordinate timely vendor payments.

. Process all applicable event reimbursements and ensure necessary approvals are sought before payments are made within stipulated timelines.

Project & Programme Management

. Sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments etc.

. Handle all aspects of events planning and coordinate the delivery of project outcomes that align with project plans.

. Work with internal colleagues and external agencies (where necessary) to deliver the events programme.

. Ensure all events support departmental and business objectives and that they are compliant with brand guidelines, internal policies, agreed standards, legislation and regulation.

. Ensure programme are well-thought through and briefed to all parties involved.

Collaterals Management

. Be creative with collaterals design and handle last minute collaterals requirements promptly.

. Design and manage event collaterals, including invitations, reminders, and promotional materials.

. Coordinate timely production and updates of event materials, handling last-minute requests when necessary.

. Create simple in-house designs for digital and print communications.

Database & Registration Management

. To ensure the necessary communications are shared on time to garner strong participation from qualifiers to our recognition events

. Tracking of periodic registration numbers and arrange for necessary reminders/ eDM or emails to ensure actual attendance on-site.

Communications

. In-charge of all forms of communications in relation to the event to all relevant individuals, whether internal staff or event invitees/attendees. Materials for communication may include some of the following:

o All event collaterals

o Changes or updates to schedules or project plans

o Confirmation for events attendance

Gifts & Tokens Sourcing

. In-charge of all gifts, prize tokens, awards that are given out to all qualifying representatives of our agency force

. Takes accountability in considering business and regulatory compliance risks and takes

appropriate steps to mitigate the risks.

. Maintains awareness of industry trends on regulatory compliance, emerging threats and

technologies in order to understand the risk and better safeguard the company.

. Highlights any potential concerns /risks and proactively shares best risk management practices.

Our Requirements:

. Diploma or Degree qualification

. Preferably with minimum 2 years experience in events planning

. Advance skillsets like vlookup, pilot table and macros are a plus when you need to do registration processing

. Willing to travel for overseas events

Location: Eunos

Duration: 6 months

Salary: Up to $4.5K per month + 0.5 completion bonus

Work hours: Monday - Friday 9am - 6pm

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.